Objectives

The primary objective of this quotation is to procure and deliver essential office stationery to support the daily administrative and operational functions of the KwaZulu-Natal Department of Health. The procurement aims to ensure timely, cost-effective, and compliant supply of standard office consumables while adhering to national preferential procurement policies.

Scope

The scope covers the supply, packaging, and delivery of a predefined list of stationery items to designated provincial facilities. The contract includes transportation costs, handling, and handover at the specified delivery point. The estimated contract value does not exceed R50,000,000, and the evaluation will follow an 80/20 preference point framework. The contract period and delivery timelines will be stipulated upon award.

Technical Requirements

• Item Specifications: Bidders must supply new, unused goods matching the attached schedule, including coloured paper, writing instruments, adhesives, fasteners, storage devices, correction tools, and packaging materials. Items must conform to applicable SANS/SABS standards where referenced.
• Quality & Shelf Life: All products must possess a minimum validity period of six months from the date of delivery. Expired, refurbished, or substandard goods will be rejected without exception.
• Pricing Structure: Quoted prices must be firm, inclusive of VAT (if applicable), packaging, and full delivery to the prescribed location. Unit and total prices must align across all submission pages.
• Documentation: Complete submission of official quotation forms, SBD 4 (Conflict of Interest), SBD 6.1 (Preference Points), company registration extracts, and Central Suppliers Database (CSD) reports is mandatory. Tax compliance must be verifiable through SARS.
• Inspection & Acceptance: The purchaser retains the right to inspect, test, or audit delivered goods and related records. Non-compliant deliveries must be replaced or rectified at the supplier's expense within agreed timeframes.

Skills Requirements

No specialized technical or professional qualifications are required. Successful execution relies on standard commercial competencies, including inventory management, logistics coordination, accurate order processing, and familiarity with public sector supply chain compliance. Bidders must demonstrate administrative proficiency to complete mandatory returnable documents, maintain valid regulatory registrations, and manage reliable distribution channels to meet delivery deadlines.

Key Terms and Conditions

• 80/20 Preference Point System: Evaluation awards 80 points for competitive pricing and 20 points for transformation goals. Full points are exclusively granted to enterprises that are 100% owned by Black African women.
• SBD 4 Conflict of Interest Declaration: Bidders must disclose any familial, financial, or employment ties with any employee of the KwaZulu-Natal Department of Health. Undisclosed relationships constitute a false declaration and trigger automatic disqualification.
• Cover-Quoting Prohibition: The department employs verification mechanisms to detect multiple entities controlled by the same party submitting competing quotes. Cover-quoting is treated as fraudulent conduct and results in disqualification and potential sector-wide restrictions.
• Performance Security & Delay Penalties: Post-award, suppliers may be required to provide performance security. Late deliveries incur daily penalties calculated using the prevailing prime interest rate. Repeated defaults may lead to contract termination and exclusion from public procurement for up to ten years.
• Tax Compliance Validation: Suppliers must maintain active tax clearance status. If CSD verification fails, a SARS PIN must be submitted to validate compliance; inability to verify results in non-responsiveness.