Objectives

The primary objective of this tender is to secure a reliable, once-off supply of CPAP (Continuous Positive Airway Pressure) masks with harnesses to support non-invasive ventilation treatment at Northdale Hospital. The procurement seeks to obtain compliant, high-quality respiratory equipment while adhering to provincial health department standards and national preferential procurement legislation.

Scope

The scope encompasses the delivery of twenty (20) CPAP mask units, each fitted with a securing harness, directly to Northdale Hospital in Pietermaritzburg, KwaZulu-Natal. The contract is strictly limited to the supply of goods with no additional installation, clinical training, or long-term maintenance obligations. Pricing must be firm, inclusive of all delivery and handling costs, and remain valid for ninety (90) days from submission. The institution reserves the right to accept or reject any quote and may negotiate prices deemed non-market related.

Technical Requirements

• Physical Specifications: Masks must measure 12 x 9 x 17 cm, be classified as large size, and fully align with the hospital's attached specification document.
• Quality & Shelf Life: All supplied items must be brand new, unused, and free from defects. Expired products are strictly prohibited; every unit must retain a minimum of six months' validity upon delivery.
• Regulatory Compliance: Bidders must possess a current licence issued by the South African Health Products Regulatory Authority (SAHPRA) permitting the manufacture, wholesale, or distribution of medical devices.
• Warranty & Inspection: Suppliers warrant goods against design, material, or workmanship defects for twelve (12) months post-delivery. The hospital retains inspection rights at the supplier's premises and may reject non-compliant supplies at the supplier's cost.
• Sample Submission: The top three scoring bidders will be contacted via email to submit physical samples for objective verification. Non-submission or non-compliant samples may trigger re-evaluation or a fresh procurement cycle.

Skills Requirements

No specialised clinical or engineering skills are required for this quotation. Bidders must, however, demonstrate robust supply chain management capabilities, including inventory control, logistics coordination, and adherence to strict delivery timelines. Suppliers must maintain active Central Supplier Database (CSD) registration, valid SARS tax clearance status, and updated CIPC corporate documentation. Familiarity with public sector compliance frameworks, conflict-of-interest declarations, and anti-collusion regulations is mandatory.

Explanation of Unusual or Complicated Terms

• CPAP (Continuous Positive Airway Pressure): A non-invasive respiratory therapy that delivers steady air pressure through a mask to keep airways open, commonly used for sleep apnea and acute respiratory support.
• SAHPRA Licence: A regulatory permit issued by South Africa's medical device authority, ensuring suppliers legally handle, distribute, or manufacture health-related equipment meeting safety and efficacy standards.
• 80/20 Preference Point System: A government procurement evaluation model allocating 80 points for competitive pricing and 20 points for socio-economic transformation goals, specifically rewarding South African-owned enterprises supported by valid BBBEE certificates or sworn affidavits.
• Performance Security: A financial guarantee (typically a bank guarantee or certified cheque) submitted within thirty days of contract award to protect the purchaser against supplier default or non-performance.
• Prime Interest Rate Penalty: A daily financial deduction applied to delayed deliveries, calculated using the prevailing South African prime lending rate until actual delivery is completed.