Objectives

The primary objective of this tender is to procure and deliver 1,500 adult oxygen rebreathing masks to the central stores of Madadeni Hospital, under the KwaZulu-Natal Department of Health. These medical devices are intended for clinical use to administer moderate to high concentrations of oxygen to adult patients.

Scope

This is a once-off supply contract requiring the delivery of goods to the hospital's designated storage facility. The procurement operates under the provincial health department's standard quotation framework for contracts valued up to R1,000,000. Bidders must utilise official quotation forms, maintain price validity for 90 days, and satisfy all administrative, compliance, and technical evaluation stages. Delivery costs must be fully inclusive, and the contract excludes expired, second-hand, or non-compliant products.

Technical Requirements

All supplied masks must strictly adhere to the following specifications:

• Material: Medical-grade PVC or polypropylene with soft-latex components
• Design: Adult sizing featuring a soft, adjustable nose clip and elastic head strap
• Reservoir Bag: Capacity between 250ml and 750ml
• Oxygen Tubing: Length ranging from 2.1m to 2.4m
• Ventilation: Functional side vents to safely expel excess carbon dioxide without obstruction
• Comfort: Integrated soft facial cushion to minimise pressure points
• Sterility & Usage: Single-use, sterile packaging

Additional technical stipulations include a minimum product validity period of six months post-delivery, mandatory compliance with applicable South African quality standards, and potential sample requests for independent verification. All items must be brand new and unused.

Skills & Capacity Requirements

The tender does not mandate specific professional certifications for personnel but requires demonstrable organisational capacity and regulatory compliance to execute the contract successfully. Bidders must provide evidence of:

• Valid registration with the Companies and Intellectual Property Commission (CIPC)
• An active licence from the South African Pharmaceutical and Healthcare Products Regulatory Authority (SAPHRA)
• Tax clearance verification via the Central Suppliers Database (CSD)
• A valid Broad-Based Black Economic Empowerment (B-BBEE) certificate or sworn affidavit
• A clean delivery history with no prior defaults or unacceptable performance records

Suppliers must also possess adequate logistical infrastructure to manage bulk transport, maintain sterile handling protocols during transit, and sustain firm pricing throughout the contract period.

Explanation of Unusual or Complicated Terms

• 80/20 Preference Point System: A procurement evaluation model where 80 points are awarded based on competitive pricing and 20 points for specific socio-economic goals, such as verifying South African ownership through official documentation.
• SAPHRA License: Regulatory approval required for entities distributing medical devices and healthcare products in South Africa, ensuring adherence to national health, safety, and quality standards.
• Central Suppliers Database (CSD): The national government registry for all service providers; active verification is mandatory before any contract can be legally awarded.
• General & Special Conditions of Contract (GCC/SCC): Standardised legal frameworks governing delivery timelines, penalty calculations for delays (calculated using the current prime interest rate), warranty obligations (typically 12 months post-delivery), termination clauses, and anti-collusion provisions.
• Cover-Quoting: An illegal procurement practice where multiple entities coordinate bids to artificially control or manipulate pricing. Detection results in immediate disqualification and potential sector-wide trading restrictions.