Objectives

The primary objective of this tender is to secure a qualified supplier for the once-off provision of adult patient identification belts to Madadeni Hospital. The procurement seeks to ensure safe, standardized, and compliant patient identification across hospital and clinic facilities while aligning with provincial health supply chain protocols and national preferential procurement legislation.

Scope

• Item: White Adult Identification Belts
• Quantity: 10,000 units
• Delivery Destination: Hospital Stores, Madadeni Hospital
• Contract Type: Once-off supply and delivery
• Quotation Validity: 90 days
• Evaluation Process: Four-stage assessment covering administrative compliance, delivery capacity, specification adherence, and a combined price/preference scoring model.

Technical Requirements

• Material: Medical-grade soft vinyl or PVC-coated plastic.
• Colour: Standard white.
• Dimensions: Adult size, 250mm to 280mm in length, featuring a writing panel area of 60mm to 70mm.
• Safety Standards: Must be latex-free, DEHP-free, and hypoallergenic to prevent skin irritation.
• Product Condition: Strictly new and unused. Expired stock is prohibited; all items must retain a minimum shelf life of six months upon delivery.
• Quality Verification: Physical samples may be requested in writing for scrutiny against specifications. Non-compliance results in immediate disqualification.
• Warranty: Twelve months from delivery acceptance or eighteen months from shipment, whichever expires first.

Skills Requirements

No specialized clinical or engineering skills are required. Successful execution relies on standard commercial and logistical competencies, including:

• Efficient supply chain management and timely delivery to the designated hospital stores.
• Strict compliance with public sector documentation, tax clearance, and Central Suppliers Database (CSD) verification.
• Ability to manage post-delivery warranty obligations and mitigate financial penalties for late performance.
• Competitive pricing structuring aligned with the prescribed evaluation framework.

Key Contractual Terms & Clarifications

80/20 Preference Point System: This evaluation model allocates 80 points to price competitiveness and 20 points to specific socio-economic goals. The full 20 points are reserved for South African-owned enterprises, requiring valid CIPC ownership certificates and ID documentation to claim. This system ensures historically disadvantaged businesses receive structured market access.

Performance Penalties: Late deliveries trigger daily financial deductions calculated using the current prime interest rate applied to the delayed goods' value. Persistent failure to meet delivery schedules may lead to contract termination and potential exclusion from future public sector procurement.

Mandatory Documentation: Quotations must include completed SBD forms, updated CIPC registration, SAPHRA licensing, BBBEE proof, and CSD verification. Incomplete submissions are classified as non-responsive and removed from evaluation immediately.