Objectives

The primary objective is to secure a one-off supply of blank, self-adhesive pharmacy labels for patient medicine dispensing at Madadeni Hospital. The procurement seeks to obtain cost-effective, specification-compliant labeling materials while adhering to the KwaZulu-Natal Department of Health’s supply chain management protocols and preferential procurement frameworks.

Scope

• Item Description: Blank white labels, A4 type, measuring 70 mm x 37 mm.
• Quantity: 48,000 individual labels.
• Packaging Configuration: 100 sheets per box, with each sheet containing 24 labels arranged in an 8x3 grid.
• Delivery Destination: Main Pharmacy, Madadeni Hospital, KwaZulu-Natal.
• Contract Duration: Once-off delivery.
• Quotation Validity: Prices must remain firm for 90 days.

Technical Requirements

• Physical Specifications: Labels must be self-adhesive, white, borderless, and precisely cut to 70 mm x 37 mm.
• Backing Format: Supplied on standard A4-sized backing sheets accommodating 24 labels per sheet.
• Quality & Shelf Life: Products must be brand new, unused, and defect-free. Expired or second-hand items are strictly prohibited. All delivered goods must retain a minimum validity period of six months from the delivery date.
• Verification: Bidders must provide product samples upon written request for specification compliance testing. Testing costs are borne by the bidder.
• Compliance Documentation: Mandatory submission of CSD registration, tax clearance status, BBBEE proof, and CIPC company registration. Performance security may be required within 30 days of contract award.

Skills Requirements

No specialized technical or professional qualifications are explicitly mandated. Suppliers are expected to demonstrate standard commercial and logistical capabilities, including reliable inventory management, quality assurance for adhesive label manufacturing, and efficient last-mile delivery to healthcare facilities. Administrative proficiency in navigating public sector procurement compliance, tax validation, and preference point documentation is essential for successful evaluation.

Clarification of Unusual or Complicated Terms

• A4 Type: Refers to the backing sheet format, not the label dimensions. The labels themselves measure 70 mm x 37 mm and are mounted on standard A4-sized paper sheets, with 24 labels precisely spaced per sheet.
• 80/20 Preference Point System: A government procurement evaluation model where 80 points are awarded based on competitive pricing and 20 points are allocated for specific socio-economic goals, primarily favoring South African-owned enterprises.
• Performance Security: A financial guarantee (typically a bank guarantee or certified cheque) required from the successful bidder within 30 days of award to mitigate risk of non-performance. It safeguards the purchaser against supplier default.
• Prime Interest Rate Penalty: A contractual enforcement clause stating that delayed deliveries will incur daily financial deductions calculated using the prevailing prime interest rate until full delivery or performance is achieved.