Tender Summary

Objectives

To procure and deliver essential electrical, plumbing, and carpentry materials to support facility maintenance and repair operations at St Francis Hospital. The primary goal is to ensure the timely supply of compliant, high-quality goods while adhering to South African public procurement legislation and transformation mandates.

Scope

This is a once-off quotation for the supply and delivery of 195 units across five distinct categories of building and maintenance materials. The scope is strictly limited to the procurement, packaging, and transportation of goods to the designated hospital site in Mahlabathini. No installation, labour, or ongoing maintenance services are included. The contract period is fixed upon award, with quotations remaining valid for 90 days.

Technical Requirements

All supplied goods must be new, unused, and fully compliant with relevant South African National Standards (SANS/SABS). Expired or second-hand products will be automatically rejected. Items must remain valid for a minimum of six months post-delivery. Specific technical specifications include:

• Pressure Control Valves (25 units): 400kPa, 3/4mm size, SANS 198 compliant, featuring stainless steel seats, double mesh strainers, and integral expansion relief valves.
• Single Lever Switches with Covers (60 units): Steel plate and thermoplastic construction, white finish, model-specific, with a 12-month supplier warranty.
• Mortice Lockers (40 units): Yale 4-lever powder-coated upright locks, silver stainless steel finish, SABS approved.
• Seal Pan Wax Rings (50 units): Plumbing-grade white wax seals meeting specific dimensional and weight parameters.
• Panel Doors (20 units): 6-panel colonial mixed timber exterior doors, measuring 813 x 2032 mm.

Bidders must confirm specification compliance, provide firm pricing inclusive of all delivery costs and VAT (if registered), and declare clear delivery timelines.

Skills Requirements

As this is a goods-supply contract, formal trade qualifications are not mandated. However, bidders must demonstrate operational and administrative capabilities, including:

• Supply Chain & Logistics Management: Proven ability to source, securely package, and transport specialised hardware to remote healthcare facilities without damage or deterioration.
• Regulatory & Administrative Compliance: Competence in navigating public sector procurement processes, including maintaining an active Central Supplier Database (CSD) profile, securing tax clearance status, and correctly completing mandatory returnable documents (e.g., SBD forms, B-BBEE declarations).
• Quality Assurance & Warranty Handling: Capacity to manage product warranties, replace defective items within the 12-month coverage period, and maintain accurate delivery records for audit purposes.

Key Contractual & Procurement Terms

The evaluation utilises an 80/20 preference point system, a standard South African public procurement framework where 80 points are awarded for competitive pricing and 20 points for specific socio-economic goals. Full points are allocated to enterprises at least 51% owned by Black persons with disabilities. Bidders must submit verified proof (e.g., medical reports, CSD verification) to claim these points.

Additional critical terms include a performance security requirement (a financial guarantee, typically a bank guarantee, submitted within 30 days of award to secure contract execution), strict anti-collusion provisions prohibiting cover-quoting or bid-rigging, and automatic disqualification for late submissions or incomplete documentation. Penalties for delayed delivery are calculated daily at the prevailing prime interest rate, and the procuring authority reserves the right to terminate contracts and impose procurement restrictions for up to ten years in cases of default or fraudulent conduct.