Objectives

The primary objective of this quotation is to secure a one-off supply of mid-size wound fistula management systems to support clinical wound care and stoma management operations at Ngwelezana Hospital.

Scope

The contract covers the delivery of five boxes of mid-size wound fistula management systems, with each box containing a minimum of three units. This is a once-off supply agreement with a ninety-day price validity period. Successful bidders must deliver the goods within fifteen working days of contract award. Pricing must be firm, all-inclusive, and account for all transportation and handling costs. Evaluation follows an eighty-twenty preference point system, weighting price competitiveness heavily while reserving points for socio-economic transformation targets.

Technical Requirements

• Product Functionality: The system must utilize a double-layer adhesive that is flexible, durable, and effectively shields surrounding skin from damage caused by high-output effluent. It must be easily applied and removed without compromising wound access.
• Quality & Standards: Goods must comply with SABS (South African Bureau of Standards) quality benchmarks, ensuring consistent manufacturing, safety protocols, and clinical reliability.
• Packaging & Shelf Life: Mid-size units require packaging of at least three per box. All products must be brand new, unused, and possess a minimum remaining shelf life of six months upon delivery. Expired or second-hand items will be rejected.
• Sampling & Validation: The procuring institution reserves the right to request physical samples for clinical evaluation. Bidders must comply promptly, bearing all testing costs. Refusal to provide samples when requested results in automatic disqualification.
• Warranty: A twelve-month warranty applies from the date of delivery and acceptance (or eighteen months from shipment, whichever occurs first). Suppliers must repair or replace defective items at their own expense.

Skills & Compliance Requirements

• Regulatory Licensing: Bidders must hold a valid SAHPRA licence, which certifies legal authorization to manufacture, wholesale, or distribute medical devices in South Africa, ensuring adherence to national health, safety, and efficacy regulations.
• Corporate & Financial Standing: Suppliers must maintain updated CIPC registration documents, be verified on the Central Suppliers Database (CSD), and hold a valid SARS tax clearance PIN. VAT-registered entities must quote inclusive of 15% VAT.
• Mandatory Documentation: Complete submission of prescribed forms is compulsory, including the Bidder’s Disclosure (SBD4) to declare any conflicts of interest with public officials, and the Preference Points Claim Form (SBD 6.1).
• Procurement & Contractual Rules: The tender utilizes an 80/20 preference system, a standard South African public procurement framework where eighty percent of evaluation focuses on price and twenty percent on specific transformation goals (here, prioritizing South African-owned enterprises). Bidders must avoid cover-quoting (an illegal practice where multiple entities submit bids on behalf of a single company to manipulate competition). Late submissions, non-firm pricing, or incomplete documentation will be rejected. Delayed deliveries incur daily penalties calculated at the current prime interest rate, and proven fraud or collusion may result in contract termination and a prohibition from public sector contracts for up to ten years.