Objectives

The primary objective of this quotation is to secure a reliable, one-time supply of heavy-duty body bags for the KwaZulu-Natal Department of Health. The procurement aims to maintain essential mortuary operations while adhering to public sector procurement legislation that prioritises value for money, product quality, and socio-economic transformation through preferential scoring mechanisms.

Scope

• Item: Body Bags – Extra Large (XL)
• Quantity: 1,500 units
• Delivery Location: Pinetown Mortuary
• Contract Duration: One-off supply
• Quotation Validity: 90 days
• Evaluation Structure: Four mandatory stages: administrative compliance, specification adherence, price/preference scoring, and sample verification

Technical Requirements

All supplied items must be new, unused, and compliant with the following documented specifications:

• Intended Use: Human remains storage
• Dimensions: Length 24m, Width 1m, Zipper 1.8m
• Colour: White
• Material: 280-micron reinforced PVC
• Handles: Three per side
• Load Rating: Minimum 350kg carrying capacity
• Shelf Life: Products must remain valid for at least six months post-delivery
• Warranty: 12 months from delivery acceptance or 18 months from shipment, whichever expires first

Note: The stated length (24m) deviates from standard industry measurements and is likely a typographical error in the source specification. Bidders should clarify dimensions during the sample submission phase to ensure functional compliance.

Skills & Compliance Requirements

Suppliers must demonstrate legal standing, logistical capability, and administrative readiness through the following mandatory criteria:

• Registration: Active Central Suppliers Database (CSD) profile and current CIPC company documents
• Tax Standing: Valid SARS PIN and verifiable tax clearance status
• Transformation Status: B-BBEE certificate or sworn affidavit (applicable to EMEs/QSEs)
• Documentation: Fully completed, signed, and dated official quotation packs, including SBD4 (Conflict of Interest Declaration) and SBD6.1 (Preference Points Claim)
• Logistical Competence: Proven ability to deliver within stipulated timeframes, with all freight, handling, and insurance costs embedded in the unit price
• Quality Assurance: Readiness to submit physical samples for top-ranked bidders to validate material thickness, zipper integrity, handle reinforcement, and load-bearing performance

Key Procurement Terms Explained:

• 80/20 Preference Point System: A standard South African public procurement model allocating 80 evaluation points to competitive pricing and 20 points to specific socio-economic goals, primarily favouring South African-owned enterprises.
• SBD Forms: Standardised government bid declaration templates used to verify bidder eligibility, disclose relationships with public officials, and claim transformation points.
• CSD Registration: A mandatory National Treasury database where all vendors must register to qualify for any South African public sector contract.
• Prime Interest Rate Penalty: A contractual clause imposing daily financial deductions on late deliveries, calculated using the prevailing prime lending rate until full performance is achieved.