Tender Summary: Keyboard and Mouse Supply

Objectives

The primary objective is to procure replacement computer peripherals for St Mary’s District Hospital under the KwaZulu-Natal Department of Health. The procurement seeks to acquire reliable, specification-compliant IT hardware at a competitive price while fulfilling provincial procurement mandates that prioritise economic participation and support for South African-owned enterprises.

Scope

• Item: USB Computer Keyboard and Mouse Combos
• Quantity: 30 units
• Delivery Destination: St Mary’s District Hospital, Marianhill, KwaZulu-Natal
• Contract Duration: One-off supply
• Quotation Validity: 90 days
• Evaluation Model: 80/20 preference point system applied across four stages: administrative compliance, delivery capacity, specification compliance, and price/preference scoring.

Technical Requirements

• Product Specification: Logitech MK120 Wired USB Desktop Combo or functionally equivalent. Must include multimedia shortcut keys, US key layout, soft-press keys, spill-resistant construction, ambidextrous optical mouse, and an ergonomic slope design.
• Warranty & Packaging: Minimum one-year manufacturer warranty. Items must be delivered in original retail packaging.
• Quality Standards: Mandatory compliance with SABS or SANS standards.
• Product Condition: All goods must be brand new, unused, and possess a minimum remaining shelf life of six months upon delivery.
• Supporting Documentation: Submission of a clear product brochure (colour preferred) is compulsory. Official quotation forms must be used exactly as printed; retyping or redrafting is prohibited.
• Sample Verification: Physical samples will be requested from the top three highest-scoring bidders to validate compliance against the stated specifications.

Skills Requirements

No specialised technical or professional qualifications are mandated. Bidders must demonstrate operational capacity to:

• Source, verify, and deliver genuine IT peripherals within the agreed delivery period.
• Accurately complete pricing schedules, warranty declarations, and specification compliance statements.
• Maintain active Central Supplier Database (CSD) registration and valid SARS tax clearance status.
• Provide auditable proof of South African ownership to qualify for preference points.
• Strictly adhere to administrative, contractual, and logistical conditions set out in the General and Special Conditions of Contract.

Explanation of Unusual or Complicated Terms

80/20 Preference Point System: A standard South African public procurement evaluation framework where 80 points are awarded based on the lowest acceptable price and 20 points are allocated for specific socio-economic goals. In this tender, full points are reserved for proving South African ownership via CIPC documentation, incentivising local enterprise participation.

Performance Security & Delay Penalties: Upon contract award, the supplier may be required to furnish a bank guarantee or certified cheque as performance security. Failure to deliver within the stipulated timeframe triggers daily financial penalties calculated at the prevailing prime interest rate. Repeated defaults or fraudulent bidding can lead to contract cancellation and a ban from public sector procurement for up to ten years.

Hand-Delivered Submission Protocol: Due to network reliability concerns, quotations must be physically deposited in the designated tender box before the closing time. Envelopes must be sealed, clearly labelled with the quotation number, and contain only the relevant bid package. Late, open, or improperly formatted submissions are automatically disqualified.