Objectives

The primary objective is to procure a one-off supply of safe, durable, and compliant infant night gowns for clinical patient use at Queen Nandi Regional Hospital.

Scope

• Item: Gowns Night Infant Flannellette
• Quantity: 500 units total (200 Small, 150 Medium, 150 Large)
• Delivery Destination: Queen Nandi Regional Hospital
• Contract Type: Once-off supply
• Quote Validity: 90 days from closing date
• Evaluation Structure: Four-stage process covering administrative compliance, specification adherence, price/preference scoring, and physical sample verification.

Technical Requirements

All supplied garments must strictly adhere to the following specifications:

• Fabric & Weight: White flannelette, minimum 200gsm.
• Colour: CKS 129/1C - White.
• Construction: Magyar style (full open back, no collar, unlined body). Back opening hemmed 1cm by machine. Bottoms hemmed 1.25cm. All seams require safety stitch overlock using spun polyester M80 thread.
• Fastenings: Neck opening requires two 1.25cm wide tapes (12.5cm long) on each side. Two additional tie tapes must extend down the back. Round neck with self-material facing (1.50cm finished), threaded with 1.25cm tape (length varies by size) stitched securely at center front.
• Sleeves: Inside length 10–12.5cm; sleeve head 23–28cm tapering to 20.5–25.5cm. Hemmed 1.25cm.
• Labelling: Mercersised, singed, dye-fast size tabs sewn into each garment displaying item number, size, manufacturer name, and production month/year.
• Dimensions: Strict measurements per size (Small: 68.5cm chest, 95.5cm bottom, 48cm length; Medium: 76cm chest, 114cm bottom, 71cm length; Large: 82cm chest, 122cm bottom, 84cm length).
• Quality Standard: Must comply with SABS 1387 Parts I and V Type F56.
• Condition & Shelf Life: New, unused products only. Minimum six months validity remaining post-delivery.
• Sampling: Top-performing bidders may be required to submit physical samples prior to final award.

Skills & Capability Requirements

Bidders must demonstrate:

• Established manufacturing or supply capacity for medical-grade infant apparel meeting precise textile, stitching, and measurement tolerances.
• Ability to fulfill bulk orders (500 units) consistently within contracted delivery windows.
• Proficiency in public sector compliance, including active Central Suppliers Database (CSD) registration, valid B-BBEE status documentation, and SARS tax clearance verification.
• Capability to accurately complete all mandatory standard bidding forms (SBD 4, SBD 6.1, GCC/SCC) without altering official templates.
• Operational readiness to produce and dispatch physical product samples promptly when requested during evaluation.

Key Procurement Terms & Explanations

80/20 Preference Point System: Evaluation scoring allocates 80 points to competitive pricing and 20 points to socio-economic transformation goals. The 20 points specifically reward enterprises registered and operating within the King Cetshwayo District, requiring proof of ownership and local municipal/utility billing.

Magyar Style: A conventional hospital gown design featuring a full-length open back secured by fabric tapes, facilitating clinical access while preserving patient coverage.

SABS 1387 Parts I and V Type F56: The South African Bureau of Standards specification dictating quality, safety, colourfastness, and durability benchmarks for healthcare textiles.

General & Special Conditions of Contract (GCC/SCC): Standard government procurement terms apply, mandating firm pricing, a 12-month warranty from delivery, daily penalty deductions for late delivery (based on prime interest rate), and strict enforcement against collusive bidding, false declarations, and cover-quoting. Late submissions are automatically rejected.