Tender Summary: Service to Generators at Clinics

Objectives

The primary objective is to appoint a qualified contractor to perform comprehensive major maintenance and servicing of backup power generators across six designated healthcare facilities in the KwaZulu-Natal province. The contract aims to guarantee reliable power continuity, extend equipment lifespan, ensure regulatory compliance, and support uninterrupted clinical operations.

Scope of Work

The service covers a once-off major maintenance intervention at the following clinics:

• Cramond Clinic
• Emambedwini Clinic
• Mayizekanye Clinic
• Emtulwa Clinic
• Gcumisa Clinic
• Bamabanani Clinic

The scope encompasses full diagnostic inspections, preventive maintenance, replacement of consumables and worn components, system testing, performance logging, and final commissioning. Contractors must operate within active healthcare environments, ensuring minimal disruption to medical services while strictly adhering to occupational health and safety protocols. The work area must be restored to its original condition upon completion.

Technical Requirements

Bidders must demonstrate compliance with the following technical and regulatory standards:

• Regulatory Alignment: All work must comply with the Occupational Health and Safety Act, National Building Regulations, and the KwaZulu-Natal Provincial Administration (KZNPA) General Electrical Specification.
• Electrical Standards: Servicing and installations must adhere to SANS 10142-1. All materials and components must carry SABS approval.
• Maintenance Checklist: Required tasks include inspecting/tensioning fan belts, checking radiators/hoses/clamps, verifying water jacket heaters, testing battery chargers, replacing coolant, engine oil, fuel filters, air filters, and batteries. Contractors must test controllers, enclosures, alternator charge operation, changeover mechanisms, MDI/voltage/phase meters, and bypass switches. All leaks, gauge readings, running hours, and electrical loads must be documented.
• Documentation: A detailed service report and a valid Certificate of Compliance (COC) must be submitted upon completion.
• Performance Penalties: A delay penalty of 0.04% per day applies from the specified completion date.

Explanation of Unusual Terms: A Certificate of Compliance (COC) is a statutory document certifying that electrical installations meet SANS safety standards. SANS 10142-1 is the official South African code governing electrical wiring in buildings. CIDB 1EB refers to the Construction Industry Development Board grading for electrical engineering projects valued up to R1 million.

Skills and Qualification Requirements

To qualify for evaluation, bidders must submit verifiable proof of the following:

• Professional Certification: Valid certificates confirming the employment of qualified electricians.
• Contractor Grading: Active CIDB grading of 1EB.
• Relevant Experience: Completion certificates or client references demonstrating prior execution of similar generator maintenance projects, preferably within the public sector.
• Safety Documentation: A comprehensive company safety file detailing risk assessments, emergency procedures, and personal protective equipment (PPE) protocols.
• Site Conduct: All technicians must wear company-branded uniforms or official name tags while on-site.

Evaluation follows a four-stage process prioritizing administrative compliance, delivery capacity, specification adherence, and a preference points system (80% price, 20% specific goals based on 51% black ownership). Failure to meet mandatory requirements at any stage results in immediate disqualification.