Objectives

The primary objective is to procure and supply high-quality, durable body bags specifically engineered for mortuary operations. The procurement ensures a reliable, once-off provision of compliant products that meet rigorous dimensional, material, and safety standards for the secure and dignified storage of human remains.

Scope

• Item: Body Bags – XL
• Quantity: 1,500 units
• Delivery Destination: Pinetown Mortuary, Pinetown
• Contract Duration: Once-off delivery
• Quotation Validity: 90 days
• Evaluation Framework: Four-stage assessment covering administrative compliance, specification adherence, pricing/preference points, and mandatory sample submission.

Technical Requirements

Bidders must supply products that strictly adhere to the following specifications:

• Dimensions: Length 2.4m, Width 1m, Zipper length 1.8m
• Colour: White
• Material: 280-micron reinforced PVC
• Handles: Three handles per side
• Load Capacity: Must safely support a carry weight of 350kg
• Condition: New, unused, and valid for a minimum of six months upon delivery
• Packaging: Supplied as individual units

Additional Technical & Contractual Terms:

• Sample Submission: Physical samples must accompany quotations. Top-scoring bidders will be evaluated against these samples; non-compliant samples result in immediate disqualification.
• Warranty: Goods must be free from defects in design, material, or workmanship for twelve months post-delivery or eighteen months post-shipment, whichever occurs first.
• Delivery & Risk: All transportation, insurance, and handling costs must be included in the quoted price. Risk transfers to the purchaser only upon verified delivery at the specified location.
• Compliance Documentation: Mandatory submission of updated company registration, B-BBEE certificate or sworn affidavit, Central Supplier Database verification, and SARS tax clearance confirmation.

Skills Requirements

While not explicitly itemised, successful bidders must demonstrate:

• Manufacturing & Quality Assurance: Capability to produce or source PVC mortuary bags meeting exact thickness, tensile strength, and zipper integrity standards.
• Supply Chain & Logistics: Ability to manage bulk production, secure warehousing, and execute timely, cost-effective delivery to the designated facility.
• Regulatory & Administrative Competence: Proficiency in public sector procurement processes, including accurate completion of official quotation forms, preference point claims, and disclosure declarations.
• Financial Stability: Capacity to absorb upfront production costs, provide performance security if awarded, and maintain firm pricing throughout the validity period without market fluctuation adjustments.

Explanation of Key Terms

• 280-micron reinforced PVC: Refers to polyvinyl chloride plastic sheeting with a thickness of 0.28 millimetres, reinforced for enhanced tear resistance and durability when handling heavy loads.
• B-BBEE: Broad-Based Black Economic Empowerment, a South African policy framework aimed at redressing historical inequalities by promoting economic participation from previously disadvantaged groups.
• CSD: Central Suppliers Database, the national government registry used to verify supplier legitimacy, tax compliance, and registration status.
• SBD 6.1: Standard Bidding Document form used to claim preference points under the Preferential Procurement Policy Framework Act.
• 80/20 Preference System: A procurement scoring model where up to 80 points are allocated for price competitiveness and up to 20 points for specific socio-economic goals (in this case, prioritising South African-owned enterprises).