Objectives

The primary objective is to secure a reliable supplier capable of providing high-quality, compliant kitchen and cutlery items to Ceza and Thulasizwe Hospitals within the KwaZulu-Natal Department of Health. The procurement aims to ensure operational continuity for hospital food services while adhering to South African public procurement regulations and preferential procurement policies.

Scope

This is a once-off supply contract covering the delivery of specific polycarbonate and stainless steel kitchenware to the designated hospitals. The scope includes:

• 325 units of polycarbonate dinner plates (250mm diameter, white)
• 20 units of polycarbonate tea/coffee mugs (300ml capacity, white)
• 300 units of polycarbonate pudding/soup bowls (450ml capacity, white)
• 200 units of stainless steel table spoons

All items must be delivered to the specified hospital location, with delivery costs included in the quoted price. The quotation validity period is 90 days.

Technical Requirements

Bidders must meet the following technical and compliance criteria:

• Product Standards: All items must conform to SABS/SANS specifications. Proof of compliance must be submitted.
• Condition of Goods: Only new, unused products will be accepted. Expired or second-hand items are strictly prohibited.
• Samples: Physical samples of all supplied items must be submitted alongside the quotation for evaluation purposes. Failure to provide compliant samples may result in disqualification.
• Pricing: Quotes must reflect firm, all-inclusive prices (including VAT if applicable and delivery costs). Prices cannot vary during the validity period.
• Documentation: Completed official quotation forms, SBD 4 (Bidder’s Disclosure), SBD 6.1 (Preference Points Claim Form), B-BBEE verification certificate or sworn affidavit, and proof of prior delivery experience in healthcare facilities are mandatory.
• Contractual Compliance: Bidders must accept the General Conditions of Contract (GCC) and Special Conditions of Contract (SCC), including warranty provisions, inspection rights, and penalty clauses for late delivery.

Skills & Experience Requirements

While this is a straightforward supply contract, bidders must demonstrate:

• Proven Delivery Capacity: Submission of at least one valid order confirmation and delivery note from a previous supply to a private or public health facility.
• Regulatory Knowledge: Familiarity with South African public procurement processes, including proper completion of returnable documents, tax compliance validation, and preference point claims.
• Logistical Capability: Ability to coordinate timely delivery to the hospital site, manage packaging to prevent damage, and handle any incidental services such as on-site handover or documentation.

Notes on Procurement Framework

The evaluation follows the standard 80/20 Preferential Procurement System, where 80 points are allocated to price competitiveness and 20 points to specific social goals (specifically, full points awarded to enterprises at least 51% owned by Black women). Late submissions, incomplete documentation, or failure to meet sample specifications will result in automatic disqualification. Penalties for delayed delivery are calculated using the current prime interest rate per day of delay.