Objectives

The primary objective of this tender is to enhance facility security and operational safety at Mahatma Gandhi Memorial Hospital by supplying and installing a reliable perimeter lighting system. The project aims to eliminate dark zones around the hospital grounds, deter unauthorized access, and create a safer environment for staff, patients, and visitors.

Scope of Work

This is a once-off service contract requiring the complete supply, installation, and commissioning of electrical infrastructure. The scope includes:

• Supply and installation of 35 units of 60W LED perimeter lights integrated with motion sensors.
• Provision and fitting of 26 units of 5A circuit breakers.
• Replacement of 20 metres of underground 2.5mm armoured cabling between designated utility poles.
• Excavation of a 20-metre-long, 500mm-deep trench, including proper cable bedding and protective measures.
• Preparation and submission of a comprehensive Occupational Health and Safety (OHS) file.
• Supply of all ancillary materials required for a fully functional installation.
• Provision of a mandatory 12-month warranty covering all equipment and workmanship.

Technical Requirements

Bidders must adhere to strict technical and regulatory standards throughout the execution of the contract:

• All lighting units and components must comply with SABS quality standards and be brand new, with a minimum remaining shelf life of six months upon delivery.
• Installation must strictly follow Occupational Health and Safety regulations. Physical work may not commence until a complete OHS file has been reviewed and approved.
• A valid Certificate of Compliance for switchgear, transformers, and premises installations must be issued in accordance with SANS 10142-2.
• Quoted prices must be firm for 90 days, inclusive of all delivery costs to the hospital site and applicable VAT (if registered).
• Expired, second-hand, or non-conforming products will result in immediate disqualification.

Skills and Qualifications Requirements

To be considered responsive, bidders must demonstrate proven capability and legal compliance:

• Submission of valid certification or registration for a qualified Artisan Electrician responsible for the installation.
• Proof of prior successful delivery of similar electrical projects in public or private healthcare facilities, supported by original order and delivery notes.
• Active registration on the Central Suppliers Database (CSD) with a verified tax clearance status.
• Construction Industry Development Board (CIDB) contractor grading of 1EB for electrical installations.
• Mandatory attendance at the compulsory site briefing session; failure to attend results in automatic disqualification.
• Confirmation that neither the bidder nor its directors appear on the Register for Tender Defaulters or the List of Restricted Suppliers.

Explanation of Unusual or Complicated Terms

• CIDB Grading 1EB: A Construction Industry Development Board classification that certifies a contractor's financial and technical capacity to execute electrical installation projects valued up to R5 million.
• SANS 10142-2 Compliance Certificate: A legally mandated electrical certification confirming that switchgear, transformers, and premises wiring meet South African safety, performance, and earthing standards.
• 80/20 Preference Point System: A government procurement evaluation framework allocating 80 points based on competitive pricing and 20 points for socio-economic goals, such as prioritising South African-owned or locally situated enterprises.
• OHS File: A documented occupational health and safety management plan detailing site-specific risk assessments, emergency procedures, PPE requirements, and personnel qualifications, which must be approved before any physical work begins.
• Umgeleni Sand and Danger Tape: Specialised fine sand used for cable bedding to prevent mechanical damage, combined with high-visibility warning tape laid above buried cables to alert future excavators and prevent accidental utility strikes.