Objectives

The primary objective is to secure a compliant, reliable supplier for the once-off provision of sterile, microbe-binding wound care swabs to support clinical treatment and infection control protocols at Harry Gwala Regional Hospital.

Scope

The contract covers the supply and delivery of 8,000 boxes of microbe-binding action swabs containing DACC. Each box must contain forty swabs measuring 7x9 cm. Deliveries must be made directly to Harry Gwala Regional Hospital (Ward 6M). The agreement is a single transaction with a ninety-day price validity period. All logistics, handling, and delivery costs must be fully incorporated into the quoted unit price.

Technical Requirements

• Product Specifications: Swabs must incorporate a microbe-binding mechanism, contain DACC, measure precisely 7x9 cm, be green in colour, and be supplied in a sterile state.
• Packaging & Shelf Life: Items must be packaged in boxes of forty. All delivered goods must retain a minimum remaining shelf life of six months from the date of receipt.
• Regulatory & Quality Compliance: Products must meet recognised medical device quality standards. Bidders must hold a valid licence from the South African Health Products Regulatory Authority (SAHPRA) authorising the manufacture, wholesale, or distribution of medical devices.
• Sample Verification: The three highest-scoring bidders will be required to submit physical samples for technical validation before contract award.
• Warranty: The supplier guarantees that all goods are new, unused, and free from design or material defects for twelve months post-delivery or eighteen months from shipment, whichever expires first.

Note on DACC: DACC (Diallyl Disulfide and Diallyl Trisulfide) is a naturally derived compound that physically traps and immobilises pathogens on wound surfaces without eradicating them. This mechanism reduces infection risk while minimising the development of antibiotic-resistant bacterial strains, making it a specialised clinical product.

Skills Requirements

• Administrative & Regulatory Capability: Bidders must demonstrate full compliance with public procurement regulations, including active registration on the Central Suppliers Database (CSD) and verified tax compliance status via a SARS PIN.
• Documentation Proficiency: Suppliers must accurately complete and submit all mandatory returnable documents, including the Official Price Page, Bidder’s Disclosure (SBD 4), General and Special Conditions of Contract, and the Preference Points Claim Form (SBD 6.1). Incomplete or missing documentation results in immediate disqualification.
• Evaluation & Preference Compliance: Quotations are scored using an 80/20 preferential model. Eighty percent of points are awarded based on price competitiveness, while twenty percent are reserved for enterprises with at least fifty-one percent black ownership. Bidders must provide verifiable proof of ownership (e.g., BBBEE affidavit) to claim these points.
• Commercial & Operational Readiness: Suppliers must offer firm, all-inclusive pricing and demonstrate the logistical capacity to meet strict delivery deadlines. Contracts are subject to performance security, daily penalty calculations for late deliveries, and standard termination clauses for default, insolvency, or unethical conduct.