Objectives

The primary objective of this tender is to secure a reliable, once-off supply of medical-grade sterilization wrap paper to support surgical operations at Harry Gwala Regional Hospital. The procurement aims to ensure continuous availability of compliant, high-quality sterile packaging materials while adhering to provincial preferential procurement policies and public sector supply chain management regulations.

Scope

The scope covers the delivery of sterilization crepe paper in two standardized dimensions for single-use surgical applications. The contract is structured as a one-time supply with the following quantities:

• Sterisheet paper 900x900mm: 300 packs
• Sterisheet paper 600x600mm: 300 packs

All goods must be delivered directly to the hospital’s designated location. The contract period is once-off, with quoted prices remaining firm for ninety days. Evaluation follows a four-stage process: administrative compliance, specification adherence, price/preference scoring, and physical sample verification.

Technical Requirements

• Dimensions & Colours: 900x900mm and 600x600mm sheets available in white, green, or blue.
• Packaging: 100 sheets per pack, securely packed to prevent damage during transit and storage.
• Material & Usage: Medical-grade sterilization crepe paper intended exclusively for single-use surgical wrapping.
• Product Validity: All supplied items must have a minimum shelf life of six months from the date of delivery. Expired or second-hand products are strictly prohibited.
• Regulatory Compliance: Bidders must possess a valid licence issued by the South African Health Products Regulatory Authority (SAHPRA) permitting the manufacture, wholesale, or distribution of medical devices.
• Sample Submission: The top three highest-scoring bidders will be required to submit physical product samples for final quality verification before contract award.
• Documentation: Mandatory submission of completed quotation forms, SBD4 (Disclosure of Interest), General and Special Conditions of Contract acknowledgements, Central Suppliers Database (CSD) registration proof, SARS PIN, and SBD 6.1 preference claim form.

Skills & Capability Requirements

While no formal academic qualifications are mandated, bidders must demonstrate operational capacity to:

• Manufacture or legally distribute regulated medical consumables in accordance with national health and safety standards.
• Maintain adequate inventory and logistics networks to deliver specified quantities within agreed timeframes.
• Provide accurate tax clearance documentation and maintain active CSD registration.
• Comply with public sector procurement regulations, including preferential scoring mechanisms, anti-collusion provisions, and strict delivery timelines.

Key Procurement Terms Explained

• SAHPRA Licence: A mandatory regulatory permit issued by South Africa’s health products authority, confirming the supplier is legally authorised to handle, manufacture, or distribute medical devices and related consumables.
• 80/20 Preference Point System: A standard South African public procurement model where eighty percent of evaluation points are awarded based on price competitiveness, and twenty percent are allocated to specific transformation goals—in this case, full points for companies at least fifty-one percent owned by Black people.
• CSD Registration: The Central Suppliers Database is the National Treasury’s official registry for all entities wishing to do business with the South African government. Active verification is compulsory for bid consideration.