Objectives

The primary objective is to procure standardized daily activity tracking booklets designed for Community Health Workers and outreach teams. These trackers will facilitate accurate recording and reporting of community-level healthcare activities, supporting provincial health data collection and service delivery monitoring.

Scope

The contract involves the supply and delivery of 520 units of the specified activity trackers to the Port Shepstone Hospital Supply Chain Management department. Delivery must occur during designated office hours (07:30 to 15:00), excluding weekends and public holidays. The contract is once-off, and all delivery costs must be incorporated into the quoted price. Successful bidders must provide physical samples for verification prior to final award.

Technical Requirements

Bidders must strictly adhere to the following specifications:

• Dimensions & Format: A4 landscape orientation, comprising 34 pages including covers.
• Cover Material: Transparent PVC (150 microns) front and back with wire or steel binding. Outer covers must be 160gsm cardboard, colored white and green, featuring the National Department of Health and NDP 2030 logos.
• Inner Pages: 80gsm white bond paper, printed entirely in black ink.
• Binding: Heavy-duty binding to prevent page detachment.
• Labeling/Container Details: Each unit must clearly display lot/reference/batch numbers, manufacturing and expiry dates, and full manufacturer/company contact information.
• Shelf Life: Bidders must explicitly state the product shelf life; omission results in disqualification.
• Certification: Proof of SABS/SANS compliance or equivalent relevant certification must accompany the quotation.
• Sampling: Physical samples are mandatory for evaluation. Unopened samples must be collected within three working days post-evaluation or will be disposed of.

Skills and Compliance Requirements

While no explicit professional certifications are listed, bidders must demonstrate:

• Proven manufacturing or distribution capacity for printed health-related materials.
• Valid regulatory authorization if classified as a medical device supplier.
• Demonstrated delivery capability through submission of at least one previous order and delivery note from a public or private health facility.
• Full administrative compliance, including updated CIPC registration, valid B-BBEE certificate or sworn affidavit, and active Central Suppliers Database (CSD) registration.
• Strict adherence to standard bidding forms without retyping or alteration.

Key Terms and Conditions

• Regulatory Licensing: Authorization from the national health products regulator is required for entities manufacturing, wholesaling, or distributing health-related items. This ensures compliance with national safety and quality standards for medical and health support supplies.
• 80/20 Preference System: Evaluation allocates 80 points to price competitiveness and 20 points to specific transformation goals, specifically rewarding fully South African-owned enterprises.
• CSD and Tax Compliance: Active Central Suppliers Database registration and valid tax clearance are mandatory. Failure to validate tax status via the national revenue service or CSD results in automatic disqualification.
• Contractual Penalties: Late delivery incurs financial penalties calculated at the current prime interest rate per day. Persistent default may lead to contract termination and potential restriction from public sector procurement for up to ten years.