Tender Summary: Building Renovations (Ward 53)

Objectives

The primary objective is to execute comprehensive building renovations and carpentry works to restore and upgrade municipal facilities in Ward 53. The project aims to repair structural damage, replace deteriorated finishes, and deliver functional, safe, and professionally finished interior and exterior spaces to support relocated families and municipal operations.

Scope of Work

The successful contractor will supply, install, and complete the following works:

• Roof Coverings & Accessories: Dismantle collapsed roof structures, remove damaged brickwork, repair and plaster walls, and install new galvanised IBR roof sheets on pine purlins and premanufactured trusses, complete with flashings and aluminium insulation sheeting.
• Rainwater Goods: Supply and install 125mm seamless gutters, 100mm downpipes, brackets, and 225mm PVC fascia boards.
• Suspended Ceiling: Install a galvanised steel grid framework fitted with 12.5mm gypsum boards and perimeter trims.
• Laminated Flooring: Remove water-damaged flooring, prepare subfloors, install sound-reducing underlay, and fit 8mm click-lock laminate flooring.
• Blinds: Manufacture and install aluminium Venetian blinds to specified room dimensions (subject to on-site re-measurement prior to fabrication).
• Ironmongery: Install chrome-plated 3-lever locksets on two office doors and hand over keys.
• Paintwork: Prepare and finish internal/external walls, skirting, doors, and frames using specified primers, paints, and varnishes across multiple measured areas.
• Carpentry: Replace boardroom and bathroom doors, install timber dado rails, and apply protective coatings.
• Site Management: Daily rubble removal, strict adherence to designated working hours, and full site clearance upon completion.

Technical Requirements

• Contractor Registration: Must hold an active CIDB Grade 1 (GB) or higher registration, verified during evaluation.
• Submission Protocol: All responses must be submitted electronically. Unpriced contingency line items will render the tender non-responsive.
• Pricing & Validity: All rates must be all-inclusive, valid for 30 days, and explicitly include VAT. A mandatory 10% contingency must be priced and authorised by the Project Manager before use.
• Health & Safety: A complete Health & Safety file is mandatory prior to site mobilisation.
• Project Scheduling: A detailed programme confirming commencement and completion dates must be submitted within three days of appointment.
• Payment Terms: No partial payments will be issued; contractors must self-fund the project until final handover.
• Working Hours: Standard weekday hours (08H00–16H00). After-hours or weekend work requires prior written approval and incurs zero additional cost to the municipality.
• Local Labour & EPWP: Utilisation of ward-based labour is mandatory. For contracts valued at R30,000 or above, completed EPWP certificates and supporting documentation must accompany all invoices.
• Compulsory Site Meeting: Attendance is strictly required for evaluation consideration.

Skills Requirements

• Proficiency in structural demolition, masonry repair, plastering, and high-quality painting/varnishing.
• Expertise in roofing installation, rainwater drainage systems, and suspended ceiling frameworks.
• Skilled trade competence in laminate flooring installation, custom blind manufacturing/fitting, and precision carpentry.
• Ability to compile and maintain statutory Health & Safety documentation compliant with municipal standards.
• Strong project management capabilities, including accurate measurement, scheduling, budget control, and compliance with preferential procurement policies.
• Familiarity with EPWP reporting protocols and local community labour integration.

Notes on Complex Terms

CIDB Grading (GB): Refers to the Construction Industry Development Board’s contractor capability classification. Grade 1 (GB) denotes the minimum recognised competency level for small-scale building and civil works.

EPWP Certificates: Stands for the Expanded Public Works Programme. These are mandatory government audit documents tracking job creation, skills development, and infrastructure assets delivered through public contracts, ensuring socio-economic impact is formally recorded.

IBR Roof Sheets & Sisalation: IBR (Inverted Box Rib) is a specific corrugated metal roofing profile designed for strength and water runoff. Sisalation is a reflective aluminium foil insulation layer installed beneath roofing to reduce thermal transfer and improve indoor climate control.