Objectives

The primary objective of this quotation is to restore and maintain full operational readiness of fire safety infrastructure across the East Boom Community Health Centre and twelve affiliated clinics. The project aims to ensure immediate functionality during emergencies, extend equipment lifespan through professional servicing, and shield critical fire suppression assets from environmental damage.

Scope

This is a once-off service and supply contract encompassing the maintenance, replacement, and installation of fire safety equipment at designated health facilities. The scope includes:

• Professional servicing and pressure testing of existing fire extinguishers.
• Replacement of damaged, expired, or non-compliant fire equipment.
• Supply and installation of protective covers for outdoor hose reels.
• Installation of photoluminescent directional signage and arrows for fire extinguisher and hose reel locations.
• Supply and installation of a complete hose reel assembly featuring a 30mm nozzle and control valve.
• Provision and mounting of wall cabinets specifically engineered for 4.5kg dry chemical powder extinguishers.

Technical Requirements

Bidders must strictly adhere to the following specifications and compliance standards:

• Fire Extinguishers: Servicing and supply of 12 units (4.5kg DCP), 4 units (5kg CO2), 3 units (2.5kg), and 1 unit (2.0kg).
• Hose Reel Covers: Must be red, constructed from UV-resistant PVC, highly visible, and designed for rapid manual removal during emergencies.
• Photoluminescent Signage: Glow-in-the-dark directional indicators manufactured from red and white Perspex, measuring 290 x 290 mm.
• Hose Reel Cabinet: Mild steel construction, powder-coated red, with dimensions of Height: 500–590 mm, Width: 250–340 mm, Depth: 250–280 mm. Must feature tamper-prevention mechanisms.
• Product Validity: All supplied goods must be brand new, unused, and carry a minimum shelf-life validity of six months from delivery.
• Pricing & Delivery: Firm, all-inclusive pricing required. Delivery costs must be factored into the quoted amount.

Skills Requirements

Although not listed as discrete competencies, the tender implicitly mandates the following capabilities:

• Valid operational certification under SANS 1475, authorizing the bidder to legally test, recharge, and service portable fire extinguishers.
• Technical proficiency in handling pressurized gas cylinders, dry chemical agents, and water-based fire suppression systems.
• Experience in healthcare facility compliance, including safe installation of emergency lighting markers and vandal-resistant safety hardware.
• Administrative capability to compile mandatory returnable documents, including CSD registration verification, tax compliance validation, and preferential procurement declarations.

Explanation of Key Terms & Evaluation Framework

• SANS 1475: A South African National Standard that prescribes mandatory procedures for the periodic inspection, hydrostatic testing, recharging, and maintenance of portable fire extinguishers. Possession of a valid certification under this standard is a compulsory qualification criterion.
• 80/20 Preference Point System: A public procurement evaluation model where 80% of the total score is allocated to competitive pricing, and 20% is reserved for socio-economic transformation goals. For this tender, the full 20 points are exclusively allocated to South African-owned enterprises.
• Photoluminescent Materials: Light-absorbing compounds that store ambient energy and re-emit it as visible glow in low-light or zero-visibility conditions. These are critical for maintaining emergency route visibility during power outages or smoke-filled incidents.