Objectives

The primary objective is to procure eight (8) two-way bucket systems with metal wringers to serve as cleaning equipment at KwaMagwaza Hospital. The procurement aligns with the KwaZulu-Natal Department of Health’s supply chain management framework, prioritising value for money, quality assurance, and socio-economic development through preferential procurement targeting enterprises operating within the King Cetshwayo District.

Scope

This is a one-off supply contract requiring the delivery of eight units to the designated hospital facility. Delivery must be completed within two weeks of contract award. The scope encompasses the provision of new, unused goods that meet all specified dimensional, material, and functional requirements, along with standard warranty coverage, inspection rights, and full compliance with national public procurement legislation. The contract does not involve installation, training, or ongoing maintenance services.

Technical Requirements

• Quantity: 8 units
• Configuration: Dual-compartment design with a total capacity of 50 litres (two × 25-litre sections designated for clean and dirty water)
• Colour: Red and blue buckets
• Construction: Heavy-duty tubular steel or robust steel frame ensuring high impact resistance and structural stability
• Mobility: Four non-marking swivel castor wheels for safe and smooth transport across commercial floors
• Dimensions: Approximately 710–780 mm (length) × 440–450 mm (width) × 950–960 mm (height)
• Wringer Mechanism: Integrated high-efficiency mechanical down-press or side-press system designed for optimal mop water extraction
• Compliance & Quality: All items must be brand new, free from design/material/workmanship defects, valid for a minimum of six months post-delivery, and conform to applicable South African National Standards (SANS/SABS) where relevant. Expired or second-hand products are strictly prohibited.

Skills Requirements

The tender does not mandate specialised technical or professional qualifications. Instead, bidders must demonstrate operational and administrative capacity to fulfil the contract. This includes proven experience in supplying commercial cleaning equipment, which may be verified through past delivery records or supplier quotations if pricing falls below market benchmarks. Bidders must also possess strong logistical capabilities to ensure timely delivery within the stipulated two-week window and maintain strict compliance with documentation, tax clearance, and Central Supplier Database (CSD) verification requirements.

Notable Procurement Terms & Conditions

• 80/20 Preference Point System: Evaluation allocates 80 points for price and 20 points for specific socio-economic goals. Full preference points are awarded to enterprises physically located within the King Cetshwayo District. Claiming these points requires submission of valid proof, such as CIPC registration documents or recent municipal utility bills (≤3 months old).
• Conflict of Interest Declaration (SBD 4): Bidders must formally declare any personal or business relationships with employees of the KwaZulu-Natal Department of Health. Undisclosed or incorrectly declared conflicts result in automatic disqualification.
• Anti-Collusion & Cover-Quoting Prohibition: Submitting multiple bids through affiliated or related entities is strictly prohibited and classified as fraudulent practice, leading to immediate disqualification and potential sector-wide trading restrictions.
• Below-Market Price Verification: If quoted prices appear unreasonably low, suppliers must provide supporting documentation, such as supplier quotations or historical delivery notes, to prove sourcing legitimacy and delivery capability. Failure to substantiate pricing renders the bid non-responsive.