Objectives

The primary objective is to procure ten (10) units of Bristo periosteal elevators for orthopedic surgical procedures at Ngwelezana Hospital. The procurement seeks to acquire high-quality, sterilizable surgical instruments that comply with national health standards while advancing local economic development through structured preferential procurement policies.

Scope

The scope encompasses a one-off supply of the specified medical device directly to the hospital’s central supply chain management unit. Delivery must be completed within fifteen (15) working days of contract award. The contract includes standard warranty provisions, delivery to the prescribed destination, and adherence to all general and special conditions of contract. The purchasing institution reserves the right to request physical samples for pre-award evaluation.

Technical Requirements

• Instrument Type: Bone proximal / Bristo periosteal elevator
• Material: Stainless steel
• Dimensions: 20 cm length
• Sterilization Compatibility: Fully autoclavable
• Quality Standard: SABS approved
• Condition: New, unused, and possessing a minimum shelf life of six months post-delivery
• Warranty: Twelve months from acceptance or eighteen months from shipment, whichever concludes first
• Compliance & Testing: Must strictly conform to the attached specification form. Supplies are subject to inspection, testing, or analysis by the purchaser, with associated costs borne by the supplier if non-compliant.
• Mandatory Documentation: Valid SAHPRA authorization for medical device trade, Central Supplier Database (CSD) registration, and SARS tax clearance certificate.

Skills Requirements

No specialized technical or professional skills are explicitly mandated for this quotation. However, bidders must demonstrate operational capacity to manage medical device logistics, maintain regulatory compliance, and fulfill contractual obligations within strict timelines. Familiarity with public sector procurement processes, supply chain management, and healthcare inventory standards is implicitly required to ensure seamless delivery and compliance.

Unusual or Complicated Terms & Conditions

• 80/20 Preference Point System: Evaluation awards 80 points for competitive pricing and 20 points for specific socio-economic goals. Full points are allocated to promote South African-owned enterprises, requiring proof of ownership via CIPC and BBBEE documentation.
• SAHPRA Licensing Requirement: Suppliers must hold a valid license from the South African Health Products Regulatory Authority to legally manufacture, wholesale, or distribute medical devices in South Africa. This ensures all supplied instruments meet national safety and efficacy regulations.
• Strict Administrative Compliance: Failure to submit mandatory returnable documents (including SBD forms, CSD verification, tax clearance, and SAHPRA licenses) results in immediate disqualification. The department conducts rigorous verification, and misrepresentation leads to disqualification.
• Delay Penalties & Substitution Rights: Late delivery incurs financial penalties calculated using the current prime interest rate per day of delay. The purchaser retains the right to purchase substitute goods of similar quality and quantity at the supplier’s expense or terminate the contract.
• Anti-Collusion & Restriction Clauses: Cover-quoting, bid-rigging, or collusive practices trigger immediate disqualification and may result in a restriction penalty prohibiting the supplier from conducting business with the public sector for up to ten years.