Tender Summary

Objectives

The primary objective is to procure and deliver hydraulic oil to support municipal operational needs. The tender also aims to enforce compliance with national preferential procurement frameworks, ensure all awarded contracts go through verified supplier registration, and maintain transparent, digitally managed procurement processes.

Scope

The tender covers the supply and delivery of ten (10) units of hydraulic rando HD 68 oil. Each unit must be supplied in 5-litre containers. Delivery is expected upon contract award, with all quoted prices remaining valid for a minimum of thirty (30) days from the tender closing date. Submissions must be made electronically through the designated online portal; faxed or paper-based bids will not be processed.

Technical Requirements

• Product Specification: Hydraulic rando HD 68 oil, packaged strictly in 5-litre containers.
• Brand Declaration: Bidders must explicitly state the brand name of the quoted product. Failure to provide this information renders the bid non-responsive.
• Sample Submission: The municipality may request a physical sample, which must be delivered within seventy-two (72) hours of notification.
• Pricing Validity: All quotations must remain binding for at least thirty (30) days from the tender submission deadline.
• Submission Method: Online completion is mandatory. Fax submissions are explicitly prohibited.

Skills Requirements

No specialized technical or professional certifications are explicitly required. Suppliers must, however, demonstrate standard commercial and logistical competencies, including inventory control, reliable delivery scheduling, and administrative capability to navigate municipal procurement systems. Vendors must also be able to maintain active registration on the municipal supplier database and comply with standard conditions of purchase.

Explanation of Unusual or Complicated Terms

• Rando HD 68: A widely recognized industry designation for high-performance hydraulic fluid with an ISO VG 68 viscosity rating, designed for heavy-duty industrial equipment operating under moderate to high stress and temperature conditions.
• 80/20 System: A preferential procurement scoring model applied to this tender. Eighty percent (80%) of evaluation points are allocated to price competitiveness, while twenty percent (20%) are reserved for historical performance or developmental criteria, in accordance with the Preferential Procurement Regulations of 2022.
• Nelson Mandela Bay Supplier Database: A mandatory vendor registration portal. Suppliers must successfully complete this registration before a tender can be formally accepted; incomplete registration invalidates the award.
• Non-Responsive: A formal procurement classification indicating that a bid has failed to meet one or more mandatory requirements. Non-responsive tenders are automatically disqualified without further evaluation or negotiation.