Objectives

The primary objective is to procure high-quality printing services for official driving licence test booklets. The municipality aims to secure a reliable service provider capable of delivering precise quantities according to strict specifications while adhering to national and municipal procurement regulations, including preferential procurement targets.

Scope of Work

The tender covers the printing of three categories of driving licence test books:

• 160 units of A4 Code B test books
• 115 units of Code C1/C test books
• 15 units of Code EC1/EC test books

Bidders must submit a single consolidated price covering all items. All submissions must be completed through the designated online procurement portal; fax submissions will not be accepted. Pricing must remain valid for a minimum of thirty days from the submission date.

Technical Requirements

• Physical Sample Inspection: Mandatory viewing of the official sample register is required before submitting any pricing online. Non-compliance results in immediate disqualification.
• Specification Access: Detailed technical specifications are available for review at the municipal acquisitions office.
• Supplier Registration: Providers must be successfully registered on the municipal supplier database prior to contract award.
• Compliance Framework: All bids are subject to standard general conditions of tender, conditions of purchase, and applicable procurement directives.

Skills and Experience Requirements

While not explicitly itemised, successful bidders are expected to demonstrate:

• Proven expertise in commercial printing, particularly for official government documentation and examination materials.
• Ability to interpret and strictly adhere to detailed print specifications and quality benchmarks.
• Proficiency in navigating electronic municipal procurement platforms for compliant bid submission.
• Understanding of public sector procurement frameworks, including compliance with transformation and enterprise development mandates.
• Capacity to manage production schedules and ensure timely delivery of printed materials.

Explanation of Key Terms

• 80/20 System: A preferential procurement scoring model where eighty percent of evaluation points are awarded based on price competitiveness, and twenty percent are allocated for socio-economic transformation criteria (such as broad-based black economic empowerment status, local enterprise participation, and disability ownership).
• Sample Register Requirement: A mandatory procedural step requiring prospective suppliers to physically examine a reference sample before bidding. This ensures bidders fully understand material, formatting, and quality expectations, preventing unrealistic or non-compliant quotations.
• Grand Total Quotation: Bidders must provide one unified price encompassing all listed items rather than submitting separate costs per line item. This simplifies evaluation and ensures transparent cost comparison across competing bids.