Objectives

The primary objective of this tender is to secure a reliable, compliant supply of medical consumables to support clinical operations at St Mary’s District Hospital under the KwaZulu-Natal Department of Health. The procurement aims to acquire high-quality controlled suction catheters while ensuring transparency, value for money, and alignment with national transformation and preferential procurement policies.

Scope

This is a once-off supply contract for 1,000 units of controlled suction catheters. The successful bidder will be responsible for manufacturing, packaging, and delivering all goods to the designated hospital facility. Key contractual parameters include:

• Contract Period: Once-off delivery
• Quotation Validity: 90 days
• Pricing: Firm, all-inclusive prices covering delivery costs
• Product Condition: New, unused, and valid for a minimum of six months post-delivery
• Delivery: Direct to the prescribed hospital address

Technical Requirements

Bidders must supply catheters that strictly adhere to the following specifications:

• Material: High-quality clear PVC, non-toxic, non-pyrogenic, and latex-free
• Design Features: Atraumatic ends for safe patient suctioning, integrated thumb-control port for regulated suction pressure, and colour-coded ports for rapid size identification
• Packaging: Individually sealed and packed units
• Labelling: Clear indication of manufacturer details and expiry date
• Compliance Verification: Products must match the attached specification document. A physical sample must be submitted alongside the quotation by the closing deadline; failure to provide a sample results in immediate disqualification
• Prohibited Items: Expired, second-hand, or non-compliant products will be rejected

Skills Requirements

No specialized professional, engineering, or clinical skills are mandated for this tender, as it pertains exclusively to the supply of standardized medical goods. However, bidders must demonstrate standard commercial and regulatory compliance capabilities, including:

• Active registration and verification on the Central Supplier Database (CSD)
• Valid tax clearance status confirmed via SARS PIN
• Current company registration documentation (CIPC)
• Appropriate Broad-Based Black Economic Empowerment (B-BBEE) status verification or sworn affidavit
• Ability to fulfill administrative compliance stages (SBD4, SBD6.1, GCC, SCC) without omissions

Explanation of Unusual or Complicated Terms

• FG08: Denotes the French gauge (Fr) sizing standard for medical tubing. Size 8 corresponds to an approximate outer diameter of 2.67 mm, commonly utilized for adult airway suctioning procedures.
• Controlled Suction Catheter: Incorporates a manual thumb-operated valve that enables healthcare practitioners to precisely regulate negative pressure during suctioning, minimizing mucosal trauma and improving patient safety.
• 80/20 Preference Point System: A statutory South African procurement model where up to 80 points are awarded based on competitive pricing, and 20 points are allocated for specific socio-economic goals. In this tender, full points are reserved for enterprises owned at least 51% by Black people.
• GCC & SCC: General and Special Conditions of Contract. These legally binding clauses define payment timelines (within 30 days of invoice), warranty periods (12 months post-delivery), penalty calculations for delayed performance (prime interest rate per day), inspection rights, and termination grounds for default or fraudulent practices.