Objectives

The primary objective of this tender is to engage a qualified specialist contractor for the preventative maintenance, inspection, and servicing of all fire fighting equipment at St Mary’s District Hospital. The contract aims to ensure continuous compliance with national safety regulations, mitigate fire hazards, and guarantee the operational readiness of critical life-safety systems.

Scope of Work

The successful bidder will be responsible for the complete servicing, pressure testing, recharging, and relabeling of the following assets:

• 84 units of 4.5kg Stored Pressure Powder (STP) extinguishers
• 20 units of 9kg STP extinguishers
• 27 units of 2kg Carbon Dioxide (CO2) extinguishers
• 15 units of 2.5kg CO2 extinguishers
• 34 fire hose reels
• 6 fire hydrants

The scope includes full service, recharging where applicable, and safe return or on-site installation. If on-site servicing is performed, the contractor must deploy a fully equipped, SABS-approved mobile workshop. Coordination with hospital management for equipment collection and return is mandatory, with hospital officials required to witness the process.

Technical Requirements

Bidders must demonstrate strict adherence to national and industry standards throughout service delivery:

• All servicing must comply with South African National Standards (SANS), specifically SANS 1475 for portable fire extinguisher maintenance.
• The service provider must hold valid accreditation from the South African National Accreditation System (SANAS).
• A current SABS certificate and active Construction Industry Development Board (CIDB) registration are compulsory.
• Service labels must be applied using permanent markers to ensure durability and regulatory compliance.
• Quotations must reflect firm pricing, include all delivery costs, and remain valid for ninety days.

Skills and Qualifications Requirements

To qualify for evaluation, bidders must submit documented proof of the following professional and regulatory credentials:

• Registration as a specialist fire protection contractor with full legal compliance.
• All assigned technicians must be legally employed and registered with the South African Qualification & Certification Committee (SAQCC).
• Valid Workmen’s Compensation Insurance covering all project personnel.
• A current Letter of Good Standing from the Department of Employment and Labour.
• Up-to-date SARS Tax Clearance Certificate and Central Supplier Database (CSD) registration.
• Verified Broad-Based Black Economic Empowerment (B-BBEE) status level or sworn affidavit.
• Proven experience in fire equipment servicing within the past three years, supported by reference letters or completion certificates detailing scope, value, and purchase order numbers.

Clarification of Specialised Terms

SANS 1475: The national standard outlining procedures for inspecting, testing, and maintaining portable fire extinguishers.

SANAS: South African National Accreditation System, which certifies that testing and calibration laboratories meet internationally recognised quality and competence standards.

SAQCC: South African Qualification & Certification Committee, the statutory regulatory body that registers, certifies, and oversees fire protection technicians in South Africa.

CIDB: Construction Industry Development Board, which regulates, grades, and monitors contractors operating in the construction and engineering sectors.

80/20 Preference System: A procurement scoring methodology where eighty percent of evaluation points are awarded based on competitive pricing, and twenty percent are allocated to specific socio-economic development goals, such as prioritising enterprises located within the host district.