Objectives

The primary objective is to procure eight (8) rims of green-coloured A4 paper for the exclusive purpose of printing medical prescriptions at St Mary’s Marianhill Hospital. The procurement seeks to secure a reliable, once-off supply of compliant stationery while ensuring strict adherence to the KwaZulu-Natal Department of Health’s supply chain management protocols and national preferential procurement legislation.

Scope

The scope covers the complete supply, packaging, and hand delivery of eight rims of specified green A4 paper to the hospital’s central supply chain facility. The evaluation process follows a four-stage approach: administrative and mandatory compliance verification, capacity assessment, technical specification compliance, and price evaluation using an 80/20 preference point system. Successful bidders may be contacted to submit physical samples for final validation. All deliveries must occur within a bidder-stated timeframe, with contractual penalties applied for late performance. Products must be new, unused, and possess a minimum remaining shelf life of six months.

Technical Requirements

• Product Specifications: A4 dimensions, green colour, 80 GSM weight, supplied in reams of 500 sheets per rim.
• Quality & Compliance: Must meet SABS approved standards. Expired, damaged, or second-hand goods are strictly prohibited.
• Pricing & Validity: Firm, all-inclusive pricing required for a 90-day validity period. VAT must be included if the bidder is a registered vendor.
• Mandatory Documentation: Completed official quotation forms, SBD 4 (Bidder’s Disclosure of Interest), SBD 6.1 (Preference Points Claim Form), Central Suppliers Database (CSD) compliance report, and CIPC registration documents.
• Sample Verification: Up to three highest-scoring bidders may be requested via email to submit physical samples for specification confirmation.

Skills Requirements

No specialised technical or professional qualifications are mandated for this procurement. Bidders must demonstrate standard commercial capability, including inventory management, logistics coordination for hand delivery, and proficiency in completing South African public sector procurement documentation. Familiarity with government contracting frameworks, including the General Conditions of Contract (GCC), Special Conditions of Contract (SCC), and CSD verification processes, is expected.

Key Terms & Clarifications

• RIM: The standard unit of measurement for paper, equivalent to one ream of 500 sheets.
• 80/20 Preference Point System: A procurement evaluation model allocating 80 points to competitive pricing and 20 points to socio-economic transformation goals (specifically, companies at least 51% owned by Black people).
• CSD Registration: Mandatory enrolment in the National Treasury’s Central Suppliers Database, which automatically verifies tax clearance, company registration, and BBBEE status for all public sector suppliers.