Objectives

The primary objective is to secure a qualified contractor to execute road regravelling maintenance works in Ward 29 under the KwaDukuza Municipality’s supply chain framework. Secondary objectives focus on municipal transformation goals by awarding preference points to enterprises operating within the local jurisdiction and those meeting designated black ownership thresholds.

Scope

The scope encompasses the provision of road regravelling services across Ward 29. Procurement will follow a closed quote system, with evaluation based on regulatory compliance, contractor grading, and socio-economic preference scoring. The municipality reserves the right to accept or reject any quotation, in whole or in part, and is not bound to award the contract to the lowest bidder.

Technical Requirements

• Minimum Construction Industry Development Board (CIDB) contractor grading of 1CE or higher.
• Active registration on the Central Supplier Database (CSD).
• Proof of non-arrears for municipal rates, taxes, or services, supported by a clearance certificate, landlord confirmation, ward councillor letter, or sworn affidavit if exempt.
• Documentary evidence substantiating claims for specific goal preference points (municipal jurisdiction presence and ≥51% black ownership for EME/QSE status).
• Clean standing on the National Treasury’s Defaulters Database.
• Bidders must not be current employees of any organ of state.
• Strict physical submission protocol: sealed envelopes delivered to the designated SCM unit by the published deadline; electronic, faxed, or late submissions are automatically disqualified.

Skills Requirements

The tender does not specify granular skill matrices, but the mandatory 1CE grading inherently requires demonstrated competency in civil engineering and road maintenance. Contractors must possess proven experience and operational capacity in earthworks, gravel sourcing and spreading, mechanical compaction, drainage integration, and road surface rehabilitation aligned with municipal infrastructure standards.

Explanation of Unusual or Complicated Terms

• Closed Quotes: A formal procurement method where suppliers submit sealed bids by a strict deadline. All quotations are opened simultaneously in public, and evaluation occurs without post-submission negotiations or price adjustments.
• 1CE Grading: A South African Construction Industry Development Board classification that certifies a contractor’s financial stability, equipment availability, and technical capacity to execute civil engineering projects up to a defined monetary threshold.
• EME/QSE & Specific Goals: EME (Enterprise) and QSE (Qualifying Small Enterprise) are Broad-Based Black Economic Empowerment (B-BBEE) categories determined by annual turnover. “Specific Goals” refer to preference points allocated to advance historical redress, here applied to businesses physically located within the municipality and those with at least 51% black ownership.
• Central Supplier Database (CSD): The national government’s centralized registry used to verify supplier legitimacy, tax compliance, banking details, and registration status prior to contract award.