Objectives

To secure a fully operational motor grader, complete with a qualified operator, for a fixed fifteen-day period to support municipal infrastructure maintenance or construction activities within the Phalaborwa municipality.

Scope

The contract encompasses the provision and deployment of one grader for fifteen consecutive days. The service provider must ensure the equipment is delivered ready for immediate use and remains fully operational throughout the term. Bidders are required to indicate a firm delivery or commencement date, and all quoted prices must remain valid for a minimum of thirty days from the offer submission date. The municipality reserves the right to reject quotes deemed excessive.

Technical Requirements

• A valid roadworthy certificate for the grader (noted as “round worthy” in the original documentation).
• Certified proof of equipment ownership.
• A valid tax clearance pin.
• Active registration on the Central Supplier Database (CSD).
• A fully completed Municipal Bid Declaration 4 (MBD4) form.

Skills Requirements

The assigned operator must demonstrate proven competency in operating heavy earth-moving machinery and must hold a current, recognized operating certificate or license specifically authorizing grader operation.

Explanation of Specialized Terms

• Roadworthy Certificate: Official certification confirming the vehicle meets statutory safety, emissions, and mechanical standards for legal operation on public roads.
• MBD4: A standard South African local government declaration form used to verify bidder eligibility, confirm compliance with municipal procurement bylaws, and attest to non-collusion and accurate information disclosure.
• 80/20 Preference Scoring System: A public procurement evaluation framework where eighty percent of evaluation points are allocated to price competitiveness, and twenty percent are reserved for socio-economic transformation goals. In this tender, the 20-point portion is weighted based on black ownership levels (100%, ≥51%, or <51%).
• CSD: The Central Supplier Database, the national government platform used to register, verify, and manage official suppliers for public sector contracts.