Tender Summary: Invitation of Training Service Providers for Registration on CDM Database

Objectives

The primary objective is to establish a pre-qualified panel of accredited training service providers to deliver capacity-building and skills development programmes for Capricorn District Municipality employees and councillors. The initiative aims to support organisational development, ensure alignment with the Municipality’s Workplace Skills Plan (WSP) and Annual Training Report (ATR), and maintain compliance with national sector education and training authority requirements. Successful bidders will be registered on the municipality’s supplier database for future service requests.

Scope

The contract covers the provision of comprehensive training services for twenty-five (25) nationally recognised qualifications spanning multiple disciplines, including water and wastewater management, human resources and labour relations, project management, leadership development, firefighting, cybersecurity, records management, municipal governance, and professional driving. The scope encompasses the entire training lifecycle: learner registration, instructional delivery, provision of study materials, assessment, examination coordination, certification, and all associated administrative costs. The contract duration is twenty-four (24) months, with service delivery triggered via quotations from the approved panel as operational needs arise.

Technical Requirements

• Mandatory submission of a valid SETA or QCTO accreditation certificate for every qualification applied for; failure to provide this results in automatic disqualification.
• Demonstrable past performance in delivering training aligned with the specific SAQA ID numbers selected, scored on a tiered basis (1–2 projects, 3–4 projects, or 5+ projects).
• Completion and submission of all prescribed municipal bidding forms, including tax compliance verification (TCS PIN or CSD number), supply chain management declarations, and independent bid determination certificates.
• Bids must be correctly stapled, banded, sealed, and delivered to the designated bid box by the stipulated deadline. Late submissions will be rejected.
• Attendance at a compulsory briefing session is required; non-attendance may invalidate the bid.
• Evaluation follows a Quality-Based Selection (QBS) methodology using an 80/20 preference point system, with a minimum functional score of 64 points required to proceed.

Skills Requirements

• Proven expertise in facilitating accredited training programmes across the listed SAQA-registered qualifications and corresponding NQF levels.
• Capacity to manage end-to-end training operations, including curriculum delivery, learner support, assessment moderation, examination administration, and certification processing.
• Strong understanding of municipal operational environments, public sector compliance frameworks, and workplace skills planning principles.
• Ability to maintain rigorous quality assurance standards, track learner progress, and submit detailed outcome reports to the client.
• Administrative competence in handling registration, documentation, and financial invoicing processes in accordance with municipal supply chain regulations.

Explanation of Unusual or Complicated Terms

• Quality-Based Selection (QBS): A procurement evaluation method where bids are assessed primarily on technical capability, methodology, and past performance rather than cost. Financial proposals are only considered after a bidder achieves a minimum functional threshold.
• 80/20 Preference Point System: An evaluation framework mandated by South African procurement legislation. Eighty percent of the score is allocated to functionality and past performance, while twenty percent is reserved for Broad-Based Black Economic Empowerment (B-BBEE) specific goals, such as ownership by black individuals, women, youth, persons with disabilities, and military veterans.
• SETA/QCTO Accreditation: Formal recognition granted by a Sector Education and Training Authority or the Quality Council for Trades and Occupations. This accreditation legally authorises an institution to deliver nationally recognised vocational training and issue certified qualifications in South Africa.
• SAQA ID Qualifications: Unique identifiers assigned by the South African Qualifications Authority to standardised learning programmes. Each ID corresponds to specific learning outcomes, assessment criteria, and National Qualifications Framework (NQF) levels.