Objectives

The primary objective is to appoint a qualified and compliant service provider to execute building renovation works at a designated municipal facility. The procurement aims to deliver quality construction outcomes within budgetary constraints while adhering to municipal supply chain management policies and national preferential procurement regulations.

Scope

The project encompasses comprehensive renovation works at the Van Ster Building, situated at the Dens Nature Reserve Wildflower Reserve on Old Cape Road, Gqeberha. The exact nature, quantities, and deliverables are detailed in the official specifications and a structured pricing schedule. A compulsory site inspection will be held to familiarise bidders with the physical conditions and access requirements before submission.

Technical Requirements

• Bid submissions must be completed exclusively via the municipality's digital tender portal; fax submissions are strictly rejected.
• All quoted prices must remain valid for a minimum of thirty days from the tender closing date.
• Contractors must satisfy all minimum technical specifications outlined in the tender documentation to qualify for further evaluation.
• Mandatory registration on the Nelson Mandela Bay Municipal Supplier Database is required prior to contract award.
• Submission constitutes acceptance of the General Conditions of Tender and Conditions of Purchase.
• Non-compliance with any stipulated condition may result in immediate disqualification.

Skills Requirements

The tender advertisement does not explicitly list trade-specific qualifications or experience thresholds. However, successful bidders are implicitly expected to possess proven competency in building renovations, including appropriate trade certifications, financial stability, project management capacity, and the ability to execute works in accordance with municipal construction standards and safety regulations. Preference will be directed toward enterprises that align with developmental procurement targets.

Explanation of Key Terms

• 80/20 System: A preferential procurement scoring framework where 80 points are allocated based on price competitiveness and 20 points are reserved for socio-economic development goals (such as ownership by historically disadvantaged individuals, women, or youth), as mandated by the Preferential Procurement Regulations of 2022.
• Returnable Pricing Schedule: A standardised bidding template requiring contractors to provide itemised costs for each specified renovation activity, enabling transparent cost comparison, evaluation, and contract valuation.
• NMBM On-line Tender Portal: The municipality's centralised digital procurement platform used to access tender specifications, submit bids electronically, and manage vendor registration processes.