Tender Summary: Physical Security at Lilani Hot Springs

Objectives

The primary objective is to appoint a qualified, compliant, and transformation-aligned service provider to deliver integrated physical security and grounds maintenance services at the Lilani Hot Springs project site. The appointment ensures continuous site protection, asset safeguarding, and environmental upkeep over an eight-month period.

Scope of Work

• Contract Duration: Eight (8) months.
• Manned Guarding: Continuous deployment of six security officers operating across day shifts (06:00–18:00) and night shifts (18:00–06:00), covering weekdays, weekends, and public holidays.
• Operational Equipment & Documentation: Provision of company-branded uniforms, fully operational torches, shift occurrence books, and formal handover logs for all personnel.
• Vegetation Management: Cutting and removal of grass, weeds, shrubs, and unwanted trees across the site. This component is allocated as a provisional sum, meaning the final payment will be adjusted based on actual work verified and completed.

Technical Requirements

• Valid company registration documentation (COR39).
• Current PSIRA company registration certificate and letter of good standing.
• Valid COIDA compliance certificate.
• Proof of a physical office located within KwaZulu-Natal Province (lease agreement, municipal bill, or traditional authority letter).
• Director(s) must submit valid PSIRA certificates, CVs, and certified ID copies.
• Template detailing security officer salary payments.
• Minimum of three verifiable reference letters or contracts demonstrating successfully delivered security services, each with a minimum contract value of R100,000.
• Minimum five (5) years of continuous experience in the security industry.
• Full tax compliance verification via a SARS Tax Compliance Status PIN or Central Supplier Database (CSD) registration.
• Submission of all prescribed Standard Bidding Document (SBD) forms, particularly the SBD4 disclosure form, without alteration.
• Compliance with the government’s 80/20 preference point system, allocating 80 points to price and 20 points to transformation goals (women ownership, black ownership, and SMME status).

Skills Requirements

• All deployed security officers must hold a minimum Grade C certification from the national security regulatory authority.
• Site supervisors, operational managers, and company directors must possess Grade C or higher certifications.
• Proven capability in managing rotating shifts, maintaining accurate incident logs, enforcing access control, and ensuring personnel welfare.
• Administrative competence in preparing shift handovers, payroll templates, and compliance reporting.

Notes on Unusual or Complicated Terms

• PSIRA: The Private Security Industry Regulatory Authority, South Africa’s statutory body that licenses, registers, and regulates private security companies and personnel.
• COIDA: Compensation for Occupational Injuries and Diseases Act. A mandatory workplace injury insurance scheme that protects employees and employers against claims related to work-related accidents or illnesses.
• COR39: The official company registration document issued by the Companies and Intellectual Property Commission (CIPC), confirming legal business existence.
• 80/20 Preference Point System: A South African public procurement scoring model where 80 points are awarded based on competitive pricing, and 20 points are distributed according to socio-economic transformation targets, including equity ownership by women, historically disadvantaged black individuals, and classification as a small, medium, or micro enterprise (SMME).
• Provisional Sum: An estimated budget allowance included in the contract for unspecified or variable work (in this case, grass cutting). The final payment will be calculated based on actual quantities completed and verified.