Objectives

The primary objective is to procure two (2) original equipment manufacturer (OEM) AC power adapters specifically engineered for Welch Allyn ProPaq patient monitors. These chargers will support critical anaesthetic theatre operations by ensuring uninterrupted power supply for medical devices, particularly those integrated into intravenous fluid warming systems designed to prevent patient hypothermia during procedures.

Scope

The contract encompasses a once-off supply and delivery of two compatible chargers to Grey’s Hospital in Pietermaritzburg. The procurement operates under a standard quotation framework for goods valued up to R1,000,000, governed by the KwaZulu-Natal Department of Health’s General Conditions of Contract (GCC) and Special Conditions of Contract (SCC). Evaluation employs an 80/20 preference point system, awarding 80 points for price competitiveness and 20 points for socio-economic transformation goals, specifically targeting enterprises with at least 51% black ownership. Quotations must remain valid for 90 days, and suppliers must maintain active tax clearance and Central Suppliers Database (CSD) registration.

Technical Requirements

• Product Specification: Welch Allyn ProPaq Charger OEM AC Power Adapter. Must be brand new, unused, and represent the most recent commercially available model.
• Electrical Parameters: Input voltage of 100–240V AC; output voltage of 15V DC; total power wattage of 24W.
• Physical Dimensions: Weight of 0.36 kg; height 198 cm (documented value, typically measured in millimetres for such components); width 6.6 cm; depth 3.8 cm.
• Quality & Compliance: Items must conform to applicable South African National Standards (SANS/SABS) where relevant. Expired, refurbished, or second-hand products are strictly prohibited. All supplied goods must retain a minimum validity period of six months upon delivery.
• Delivery & Logistics: Pricing must be all-inclusive, covering transportation to the designated hospital site. Packaging must safeguard against damage during transit and storage.
• Sample Verification: Up to three highest-scoring bidders may be formally requested to physically submit a sample unit for compatibility testing prior to final contract award.

Skills Requirements

No specialized technical or clinical skills are mandated for this quotation. Bidders must demonstrate standard commercial and logistical competencies, including reliable supply chain management, accurate completion of government procurement documentation, and strict adherence to public sector compliance frameworks. Suppliers should be familiar with medical equipment distribution, warranty administration, and inventory validity tracking. Proficiency in navigating official state bidding formats and maintaining regulatory registrations is essential.

Key Procurement Terms & Clarifications

• 80/20 Preference Point System: A standard South African public procurement scoring model where 80 points are allocated based on the lowest acceptable price, and 20 points are reserved for designated socio-economic goals (here, black economic ownership).
• CSD Registration: Mandatory enrollment in the National Treasury’s Central Suppliers Database, which functions as the official national registry for all entities seeking to contract with South African government departments.
• SBD Documentation: Standard Bidding Documents (SBD 4 and SBD 6.1) requiring bidders to declare potential conflicts of interest and formally claim preference points. Incomplete or inaccurate submissions result in immediate disqualification.
• Performance Security & Delay Penalties: Successful bidders may be required to furnish performance security within 30 days of award. Late deliveries incur daily financial penalties calculated at the prevailing prime interest rate, and material breaches may lead to contract termination and temporary exclusion from future public sector tenders.