Tender Summary: 2L Urine Meter Supply

Objectives

The primary objective is to procure and deliver 400 units of clinical urine meters to Greys Hospital for immediate institutional use. The procurement seeks to establish a reliable, hygienic, and accurate solution for continuous urine measurement and sampling across clinical departments, supporting patient monitoring and infection control protocols.

Scope

• Item: 2L Urine Meter with 500ml Rigid Reservoir
• Quantity: 400 units
• Contract Duration: One-off supply
• Delivery Destination: Greys Hospital, Pietermaritzburg, KwaZulu-Natal
• Evaluation Framework: Four-stage sequential assessment: (1) Administrative & Mandatory Compliance, (2) Specification Adherence, (3) Sample Verification, (4) Price & Preference Point Allocation.

Technical Requirements

• Capacity & Construction: Total volume of 2 litres, featuring a dedicated 500ml rigid reservoir section integrated into the main chamber.
• Required Components: Must incorporate a germ-guard tap, kink-resistant tubing, and a needle-free sampling port.
• Quality & Condition: All supplied units must be brand new, unused, and free from defects. Expired or second-hand products are strictly prohibited.
• Regulatory Approval: Bidders must possess a valid licence issued by the South African Health Products Regulatory Authority (SAHPRA) permitting the manufacture, import, export, or wholesale distribution of medical devices.
• Warranty: Minimum twelve (12) months from delivery/acceptance or eighteen (18) months from shipment, whichever concludes first.
• Sample Submission: Top-scoring compliant bidders may be formally requested to submit physical samples for independent verification before final contract award.

Skills & Compliance Requirements

No specialised engineering or clinical installation skills are required. Suppliers must demonstrate standard commercial, logistical, and regulatory compliance capabilities, including:

• Active registration and verified status on the Central Supplier Database (CSD).
• Valid tax clearance confirmation through SARS.
• Complete submission of all mandatory returnable forms (SBD 4, SBD 6.1, Official Price Page, Specification Form, etc.).
• BBBEE documentation (Level Verification Certificate or Sworn Affidavit) to qualify for preference points.
• Proven capability to package, transport, and deliver medical-grade equipment intact to the designated hospital site within the quoted timeframe.

Notable Terms & Conditions

Germ-Guard Tap: A self-sealing or antimicrobial-treated outlet valve designed to automatically close or inhibit microbial growth when not actively draining, minimising contamination risks during urine collection.

Needle-Free Sampling Port: A dedicated, sealed access point allowing healthcare personnel to withdraw fluid samples without needles, significantly reducing occupational injury hazards and cross-infection potential.

Kink-Resistant Tubing: Reinforced flexible conduit engineered to maintain consistent internal diameter and unobstructed fluid flow even when bent, folded, or compressed under clinical conditions.

80/20 Preference Scoring System: Eighty (80) points are allocated to competitive pricing; twenty (20) points are reserved exclusively for enterprises at least 51% owned by Black South Africans. Missing proof forfeits these points but does not invalidate the bid.

Performance Penalties & Termination: Late deliveries incur daily financial penalties calculated at the prevailing prime interest rate. The purchaser retains full rights to terminate agreements for default, non-compliance, or collusive/fraudulent conduct, and may impose public sector procurement bans of up to ten years.