Objectives

The primary objective is to systematically eradicate and control pests and vermin across the Edumbe Community Health Centre and its associated satellite facilities over a 12-month period. The service aims to maintain a hygienic, safe healthcare environment, protect infrastructure from damage, and minimize disease risks through compliant, scheduled pest management interventions.

Scope

• Duration: 12-month fixed-term contract.
• Geographic Coverage: Edumbe CHC and multiple district clinics, residences, and support structures.
• Pest Targets: Rats, mice, cockroaches, bird lice, ants, moth larvae, and similar vermin. Termites and bees are explicitly excluded unless separately quoted.
• Physical Interventions: Installation of 200 rodent bait boxes, routine spraying/gel treatment of wards, offices, storage rooms, plant rooms, basements, out-buildings, sewerage/stormwater manholes, waste gulley surrounds, building perimeters, and concrete walkway edges.
• Documentation & Reporting: Submission of a 12-month service roster, advance scheduling confirmations, unit-specific completion checklists, pesticide safety data sheets, treatment certificates, and comprehensive hotspot analysis reports detailing infestation causes and preventive strategies.

Technical Requirements

• Licensing & Certification: All field technicians must hold a valid “P” Registration certificate, a legal authorization under South African law permitting professional handling and application of agricultural remedies and pesticides.
• Industry Standards: Strong preference given to providers registered with SAPCA (South African Pest Control Association), which enforces ethical, scientific, and operational benchmarks for pest management.
• Operational Protocols: Technicians must sign into a site contracts register upon arrival and departure. Inaccessible rooms require pesticides to be deposited at the maintenance section for institutional staff to apply. Contractors must supply their own equipment to safely open manholes.
• Procurement & Compliance: Bidders must demonstrate active registration on the CSD (Central Suppliers Database), the national government registry used to verify business legitimacy, tax clearance, and regulatory standing. Offers are scored using an 80/20 preference system, where 80 points are allocated to price competitiveness and 20 points to socio-economic goals (specifically, companies that are 100% owned by Black African women).
• Invoicing: Separate, itemized invoices must be submitted per facility, accompanied by stamped completion checklists and treatment certificates.

Skills Requirements

• Technical Proficiency: Certified expertise in safe pesticide formulation, bait station deployment, and integrated pest management techniques aligned with SABS codes and national health regulations.
• Administrative Capability: Ability to accurately complete multi-unit checklists, generate treatment certificates, compile analytical infestation reports, and prepare facility-specific invoicing without errors.
• Field Execution: Physical capability to navigate clinical, administrative, and utility environments; operate heavy manhole covers safely; and coordinate service schedules with facility managers to avoid disruption to healthcare delivery.
• Regulatory & Safety Knowledge: Understanding of occupational health and safety standards for chemical handling, public procurement compliance frameworks, and environmental disposal protocols.