Objectives

The primary objective of this tender is to secure a qualified supplier for the one-off provision of sterile, single-use hypodermic syringes to support routine clinical and nursing operations at Manguzi Hospital under the KwaZulu-Natal Department of Health.

Scope

The procurement covers the supply and delivery of four hundred (400) boxes of 5ml hypodermic syringes. Each box contains one hundred units. The contract is a one-off arrangement requiring delivery within twenty-one (21) days of award. All supplied items must retain a minimum shelf life of six months from the date of delivery. The scope strictly excludes used or second-hand goods and mandates full compliance with national health product standards and public sector procurement regulations.

Technical Requirements

• Specifications: 5ml capacity, Luer Slip fitting, sterile, single-use, three-part design, and latex-free.
• Quality Standards: Must comply with relevant South African National Standards (SANS/SABS), be new, unused, and represent the most recent model available.
• Packaging: Supplied in standard boxes of 100 units, adequately packed to prevent damage or deterioration during transit.
• Regulatory Compliance: Supplier must hold a valid licence issued by the South African Health Products Regulatory Authority (SAHPRA) authorising the manufacture, import, export, or wholesale distribution of medical devices.
• Warranty: Goods must carry a twelve-month warranty from delivery or eighteen months from shipment (whichever occurs first), covering defects in design, materials, or workmanship.

Skills & Capability Requirements

• Proven operational capacity to execute one-off medical supply contracts without prior default or delivery failure history.
• Ability to maintain product integrity, ensure timely logistics, and meet strict delivery deadlines.
• Financial and administrative capability to maintain active tax clearance, VAT compliance, and Central Suppliers Database (CSD) registration.
• Proficiency in completing mandatory government bidding documentation, including preference point claim forms and disclosure declarations.
• Understanding of public sector supply chain management protocols and adherence to preferential procurement policies.

Explanation of Key Terms & Conditions

• SAHPRA Licence: A mandatory regulatory permit required in South Africa for any entity commercially handling medical devices. It ensures products meet stringent safety, quality, and efficacy standards before entering healthcare facilities.
• 80/20 Preference Point System: A procurement evaluation framework where eighty percent of scoring is based on price competitiveness and twenty percent on transformation goals. Full points are awarded to enterprises owned at least 100% by Black Africans, supported by a verified B-BBEE certificate or sworn affidavit.
• GCC & SCC: General and Special Conditions of Contract governing payment terms, penalty clauses for late delivery, termination rights, dispute resolution, and anti-collusion provisions. These are standard public sector frameworks and cannot be amended by bidders.
• CSD Registration: Mandatory enrolment in the National Treasury’s Central Suppliers Database, which verifies bidder legitimacy, tax compliance, and company registration status before evaluation proceeds.