Objectives

The primary objective of this tender is to secure a qualified supplier for the one-off provision and delivery of high-quality hospital linen to Montebello Hospital, KwaZulu-Natal Department of Health. The aim is to ensure a reliable stock of hygienic, durable, and specification-compliant bedding to support clinical operations, patient comfort, and infection prevention protocols.

Scope

The contract covers the supply and delivery of the following items on a once-off basis:

• 70 units of white cotton bed sheets (135 x 180 cm)
• 50 units of grey blankets (150 x 200 cm)
• 50 units of mazarine blue patient bedspreads (180 x 230 cm)

All goods must be delivered to Montebello Hospital. The quotation validity period is 90 days, and prices must remain firm throughout the contract period. Delivery costs must be fully included in the quoted price. The contract is classified as a single delivery rather than a recurring service agreement.

Technical Requirements

Bidders must strictly adhere to the detailed specifications outlined in the tender annexures. Key technical requirements include:

• Material & Construction: Sheets and blankets must be 100% cotton, bleached, and fully pre-shrunk. Thread count must be 180 or higher. Stitching must use mercerised thread (M80) with 5–6 stitches per 10 mm. Seams must be raw-seam hemmed, 2.5 cm wide, and double-stitched.
• Branding & Markings: All items must feature official KZN lettering (20 mm royal blue for sheets and bedspreads; 80 cm white for blankets) applied across the full face or at specified intervals. Each item requires a dye-fast, singed size tab indicating item number and dimensions.
• Quality Standards: Products must comply with SABS 1401.8, SABS 63:2007, BSS 852, and SABS 63 Type E where applicable. Goods must be new, unused, and valid for a minimum of six months upon delivery.
• Compliance & Documentation: Bidders must submit mandatory returnable documents including updated CIPC registration, B-BBEE status verification or sworn affidavit, SARS tax clearance validation, and proof of past delivery experience (at least one order and delivery note from a public or private health facility).

Skills Requirements

No specialised technical or professional certifications are explicitly mandated. However, bidders must demonstrate:

• Proven supply chain and logistics capability to deliver textile goods within agreed timeframes.
• Manufacturing or sourcing capacity that meets stringent textile quality, stitching density, and branding specifications.
• Administrative competence to complete all mandatory government procurement forms and maintain tax and regulatory compliance.
• Documented experience in supplying healthcare facilities, evidenced by past orders and delivery notes.

Notable Terms & Conditions

80/20 Preference Point System: Evaluation allocates 80 points for price competitiveness and 20 points for specific socio-economic goals. Full preference points are reserved for enterprises physically located within the Ndwedwe Municipality to stimulate local economic participation.

Delay Penalties: Late deliveries incur daily financial deductions calculated using the current prime interest rate applied to the delayed portion of the contract value until actual delivery is completed.

Warranty Period: Suppliers guarantee that goods are free from defects in design, material, or workmanship for twelve months after delivery or eighteen months after shipment, whichever concludes first.

Anti-Collusion & Cover-Quoting Prohibition: Strict rules forbid bid-rigging, market allocation, and cover-quoting (multiple companies bidding on the same tender to manipulate outcomes). Verification systems will detect overlaps, and violations result in immediate disqualification, contract termination, and potential restrictions from public sector procurement for up to ten years.