Tender Summary: Cartridges

Objectives

The primary objective is to secure a qualified service provider for the timely supply and delivery of specific printer toner cartridges to support the operational functions of the municipality's Budget & Treasury Directorate. The procurement also aims to enforce compliance with national preferential procurement legislation, ensure transparent evaluation through structured scoring, and maintain a verified pool of registered municipal vendors.

Scope

The tender covers the provision of a single lot comprising Brother TN279 series toner cartridges. The required quantities and colour specifications are:

• 1 × TN279 Black Toner
• 1 × TN279 Cyan Toner
• 1 × TN279 Magenta Toner
• 2 × TN279 Yellow Toner

The successful bidder will be responsible for sourcing, packaging, and delivering the complete lot to the designated municipal facility within the timeframe stipulated upon award.

Technical Requirements

• Product Specifications: Strict adherence to the Brother TN279 model series for all four colours. Substitutions or incompatible alternatives will not be accepted.
• Pricing Validity: All quoted prices must remain binding for a minimum period of thirty (30) days from the tender closing date.
• Submission Format: Electronic submission via the designated online platform is mandatory. Fax, email, or physical paper submissions will be automatically disqualified.
• Compliance Documentation: Bidders must demonstrate understanding of and compliance with the General Conditions of Tender, Conditions of Purchase, and the Preferential Procurement Regulations of 2022.

Skills Requirements

While not explicitly itemised, the nature of the tender implicitly requires suppliers to possess:

• Proven supply chain capability to source and deliver genuine or certified compatible Brother TN279 toner cartridges without delay.
• Operational proficiency in completing and submitting municipal tenders exclusively through digital channels.
• Administrative capacity to navigate and finalise mandatory vendor registration processes prior to contract execution.
• Understanding of public sector procurement compliance, including accurate pricing structures and documentation readiness for audit purposes.

Key Terms & Explanations

80/20 System: A preferential procurement evaluation framework where scoring is allocated as 80% based on price competitiveness and 20% based on socio-economic development status (typically aligned with Broad-Based Black Economic Empowerment criteria). This mechanism balances cost efficiency with transformation goals by favouring historically disadvantaged enterprises.

Nelson Mandela Bay Supplier Database: A mandatory centralised vendor registry that all prospective contractors must successfully complete before any tender can be awarded. Registration verifies tax compliance, banking details, and legal business status. Failure to register invalidates the tender submission regardless of pricing or product suitability.

Informal Tender: A streamlined procurement pathway utilised for lower-value acquisitions. It operates under simplified administrative procedures compared to formal open tenders but retains strict requirements regarding pricing validity, electronic submission, and regulatory compliance. Non-adherence to these streamlined rules results in automatic disqualification.