Tender Summary: Supply and Install Geysers

Objectives

The primary objective is to procure and execute the safe removal, disposal, and replacement of ten existing 150-litre electric geysers with ten new units, including all necessary fittings, piping, and labour. The project aims to restore hot water supply infrastructure while ensuring strict adherence to occupational health and safety standards, municipal procurement policies, and statutory compliance requirements. The total procurement value falls below R300,000 (including VAT).

Scope of Work

• Provide all necessary labour, equipment, materials, and tools required for the project.
• Strip and safely remove ten (10) old 150L geysers and arrange for environmentally compliant disposal.
• Supply and install ten (10) new 150L geysers with complete fittings and copper piping.
• Protect existing copper pipes and ceiling boards from damage during demolition and installation phases.
• Clean the work area and restore it to a satisfactory condition upon project completion.
• Assume full financial and operational responsibility for rectifying any damages caused during execution.
• Ensure full compliance with the Occupational Health and Safety Act and obtain mandatory electrical and plumbing compliance certificates.
• Deliver completed works to the designated Supply Chain Management Unit facility in Alton, Richards Bay.

Technical Requirements

• CIDB Grading: Contractors must hold a Construction Industry Development Board (CIDB) grading of 1SO or higher. The 1SO designation certifies capability for single-asset projects up to R5 million, aligning with this scope.
• Central Suppliers Database (CSD): Bidders must be registered on the CSD, a national government portal that validates supplier legitimacy, tax standing, and procurement eligibility.
• Compliance Documentation: Submissions require a Tax Compliance Certificate, a Letter of Good Standing from the Compensation Fund, a contractor SHE (Safety, Health, and Environment) risk management file, and valid rate/tax invoices for the company and all directors. All quotation alterations must be manually signed; unsigned price modifications result in automatic disqualification.
• Preferential Procurement Scoring: Evaluation uses an 80:20 system (80 points for price, 20 points for socio-economic goals such as black ownership, youth, women, disabled persons, and rural/township development). Claimed points require verifiable proof.
• Municipal Bid Forms (MBDs): Bidders must complete MBD 4 (Declaration of Interest), MBD 8 (Past Supply Chain Management Practices), and MBD 9 (Independent Bid Determination) to confirm transparency, absence of collusion, and non-restricted supplier status.
• Timeline: Quotations close at 12:00 on 17 September 2026. Project execution must meet the stipulated delivery period.

Skills Requirements

• Licensed Tradespeople: Mandatory deployment of a Qualified Plumber and a Qualified Electrician. Original trade test certificates must accompany the quotation; omission leads to immediate disqualification.
• Support & Supervisory Personnel: Provision of a Site Supervisor, Handyman, and General Worker, each allocated 80 working hours for the duration of the task.
• Technical Competencies: Personnel must demonstrate proven proficiency in safe geyser dismantling, copper pipe welding and compression fitting, electrical wiring and isolation, pressure testing, and regulated waste disposal.
• Regulatory & Safety Knowledge: Supervisors and artisans must possess working knowledge of municipal OHS protocols, electrical/plumbing compliance certification procedures, and site-specific risk assessment documentation.