Tender Summary: Supply, Delivery and Installation of Blinds and Tints

Objectives

The primary objective is to procure a qualified service provider to supply, deliver, and install custom blinds and window tints for designated Emadlangeni Local Municipality facilities. The procurement aims to improve privacy, solar heat control, and visual consistency across residential and administrative units while complying with municipal supply chain management regulations.

Scope

The contract encompasses the complete lifecycle of window treatments for two specific locations: the New Family Unit at Balele Game Park and three municipal offices. Deliverables include:

• Seven glass doors and windows requiring grey blinds paired with bronze 35% tint.
• Eight office windows requiring mauve taupe blinds.
• All associated activities: on-site measurement, fabrication/supply, transportation, and professional installation.

A mandatory site briefing is required for accurate dimension verification prior to quotation submission.

Technical Requirements

• Pricing & Validity: Quotations must be firm, inclusive of VAT, delivery, and all ancillary costs, with a minimum validity period of sixty days.
• Specifications: Strict adherence to prescribed colours and tint percentages (Grey/Mauve taupe blinds; Bronze 35% tint).
• Compliance Documentation: Submission of Central Suppliers Database (CSD) registration, Tax Compliance Status (TCS) PIN or certificate, certified municipal account statements, and all prescribed municipal bidding forms (MBD series).
• Quality & Warranty: Goods must be new, unused, and conform to current manufacturing standards. A warranty of twelve months post-delivery or eighteen months from shipment (whichever occurs first) is mandatory.
• Contractual Framework: Adherence to the General Conditions of Contract (GCC) and Special Conditions of Contract (SCC), covering inspection rights, packing standards, delivery timelines, and defect remediation.

Skills Requirements

While not explicitly itemised, the nature of the tender necessitates demonstrated expertise in architectural glazing and window treatment solutions. Required competencies include:

• Proficiency in precise on-site surveying and measurement techniques.
• Technical knowledge of tint application protocols, adhesive compatibility, and blind fabrication/installation methods.
• Logistical coordination capabilities to ensure timely delivery and safe handling of fragile materials.
• Adherence to occupational health and safety standards during installation works.
• Familiarity with public sector procurement compliance, contractual documentation, and warranty claim processes.

Explanation of Unusual or Complicated Terms

• 80/20 Preference Point System: A municipal evaluation framework where eighty percent of the scoring is allocated to price competitiveness, and twenty percent is reserved for specific socio-economic goals. Points are awarded based on whether the enterprise operates within the Amajuba District or meets transformation targets, directly influencing contract award decisions.
• Compulsory Site Briefing: A mandatory physical attendance requirement where bidders must verify dimensions on-site. Failure to attend automatically renders the quotation non-responsive and ineligible for consideration.
• Municipal Accounts Verification: A financial compliance check requiring proof that company directors, shareholders, or beneficial owners have no outstanding municipal rate or service charges exceeding ninety days. This ensures fiscal accountability before contract execution.
• GCC/SCC Framework: Standard South African public procurement contract conditions detailing warranty periods, penalty clauses for delayed performance, force majeure provisions, dispute resolution mechanisms, anti-collusion declarations, and termination rights.