Objectives

The primary objective is to procure standardized, disposable anti-microbial and anti-fungal medical mats to support infection prevention and control protocols within the Central Sterile Services Department (CSSD) at Ladysmith Regional Hospital. The procurement seeks to minimize cross-contamination risks during linen handling and equipment storage by introducing single-use barrier mats with verified pathogen-killing properties.

Scope

The scope encompasses the supply, delivery, and acceptance of five bales of "Step on Umlingo Mat Blue Anti-microbial & Antifungal" products. Each bale contains four packs, with each pack comprising thirty individual layers. The goods are designated for immediate deployment in sterile processing zones to maintain hygiene standards, protect clean linens, and ensure safe foot traffic in high-risk clinical environments.

Technical Requirements

• Physical & Functional Specifications: Blue, self-adhesive multilingual medical shield mats measuring 150 x 90 cm. Must feature a non-slip surface design and possess certified anti-microbial and anti-fungal properties effective against a broad spectrum of bacteria and fungi.
• Usage Cycle: Each pack contains 30 units, with each unit engineered for single-day (24-hour) use. Products must be new, unused, and possess a minimum shelf life of six months from the date of delivery.
• Quality Assurance: Goods must meet applicable South African National Standards (SANS) or South African Bureau of Standards (SABS) requirements. Bidders must submit verifiable proof of compliance.
• Sample Validation: Physical samples are mandatory. The institution will request samples from the top three scoring bidders; only fully compliant samples will be accepted for final award consideration.

Skills Requirements

• Regulatory & Licensing Capacity: Suppliers must demonstrate familiarity with health sector procurement compliance. Manufacturers or distributors supplying medical devices must hold a valid licence from the South African Health Products Regulatory Authority (SAHPRA).
• Administrative & Financial Competence: Bidders must maintain active Central Supplier Database (CSD) registration, current SARS tax clearance status, and valid CIPC documentation. EMEs and QSEs must provide a sworn affidavit or verified B-BBEE certificate.
• Logistical Execution: Suppliers must guarantee timely delivery to the specified hospital site, with all freight, handling, and insurance costs embedded in the quoted price. Pricing must remain firm throughout the contract period.
• Evaluation Navigation: Bidders must possess the capability to accurately complete all mandatory returnable forms, navigate the four-stage evaluation process, and respond promptly to sample requests via official institutional channels.

Notable Terms & Conditions

Step on Umlingo Mat: This denotes a specialized disposable adhesive floor mat system used in sterile processing areas. The "step-on" mechanism allows clinical staff to sanitize footwear before approaching clean linen carts or storage wheels, drastically reducing airborne and surface pathogen transfer. The product integrates adhesive backing, antimicrobial treatment, and slip-resistant features into a monthly single-use supply cycle.

80/20 Preference Point System: The evaluation allocates 80 points based on price competitiveness and 20 points on specific transformation goals. Full preference points are reserved for enterprises with at least 51% Black ownership, aligning with national public procurement legislation aimed at economic redress.

Sample-Driven Award Process: Unlike conventional goods tenders, final contract award is contingent upon successful physical sample testing. Even if a bidder scores highly on price and documentation, failure to submit compliant samples will result in disqualification or contract cancellation.