Objectives

The primary objective of this tender is to procure a reliable supplier for the one-off provision of sterile wooden tongue depressors to support routine clinical examinations at Prince Mshiyeni Memorial Hospital.

Scope

The procurement covers a single delivery of 40,000 units to the hospital’s surgical stores. The quotation validity period is 90 days, with submissions strictly due by 11:00 on 14 September 2026. All delivery costs must be included in the quoted price, and pricing must remain firm throughout the contract period. Expired or second-hand goods are strictly prohibited, and all supplied items must retain a minimum shelf life of six months from the date of delivery.

Technical Requirements

• Material & Design: Items must be manufactured from sterile wood, featuring a flat, smooth surface with rounded ends.
• Usage: Strictly single-use or disposable medical instruments.
• Quality Standards: Products must comply with the attached specification document and relevant SANS/SABS standards where applicable.
• Sample Submission: Two physical samples must be submitted on the closing date. Failure to provide samples will result in immediate disqualification.
• Packaging & Delivery: Goods must be securely packaged to prevent damage during transit and delivered to the designated hospital store location.

Skills and Compliance Requirements

• Registration & Tax Compliance: Mandatory registration on the Central Suppliers Database (CSD) with verified tax clearance status.
• Regulatory Licensing: Submission of a valid SAHPRA licence for entities acting as manufacturers, importers, or wholesalers of medical devices.
• Documentation: Completion of all standard bid templates, including SBD4 (Bidder’s Disclosure), SBD6.1 (Preference Points Claim Form), General Conditions of Contract (GCC), and Special Conditions of Contract (SCC).
• Transformation Compliance: Provision of a valid B-BBEE status verification certificate or sworn affidavit.
• Evaluation Scoring: Bids are evaluated using an 80/20 model: 80 points for price competitiveness and 20 points for the specific goal of promoting South African-owned enterprises. Documentary proof of ownership is required to claim these points.

Explanation of Unusual or Complicated Terms

• Depressor tongue wood: A fundamental clinical tool used to gently press the tongue downward during oral and throat examinations, allowing healthcare practitioners clear visibility of the patient's mouth and pharynx.
• SAHPRA Licence: Regulatory authorisation issued by the South African Health Products Regulatory Authority, legally permitting companies to manufacture, import, export, or wholesale medical devices within South Africa.
• 80/20 Preference Point System: A public procurement evaluation framework where bids are scored primarily on price (80%) and partially on socio-economic transformation targets (20%). This tender specifically allocates the 20 points to fully South African-owned businesses.
• CSD Registration: A mandatory national database managed by National Treasury that verifies supplier legitimacy, tax standing, and empowerment status before any government contract can be awarded.
• SBD Forms: Standardised government templates requiring bidders to declare financial standing, conflict of interest, company structure, and preference claims to ensure transparency, accountability, and legal compliance in public procurement.