Objectives

The primary objective of this quotation is to procure a reliable supply of custom-printed, pharmaceutical-grade packaging materials to support medication storage, organization, and dispensing at Prince Mshiyeni Memorial Hospital.

Scope

• Supply of 400,000 units of printed polythene bags specifically designed for tablets and capsules.
• One-off delivery contract with all goods to be delivered to the Prince Mshiyeni Memorial Hospital Main Stores.
• All transportation and delivery costs must be fully inclusive in the quoted price.

Technical Requirements

• Material & Construction: White, re-sealable polythene bags.
• Printing: Must clearly display the exact text: "Prince Mshiyeni Hospital, Umlazi".
• Dimensions: 104 mm (Width) x 160 mm (Length) x 10 mm (Depth).
• Size Specification: Size 3.
• Packaging Format: Supplied in pockets of 100 units, consolidated into bales of 8,000 units each.
• Quality Standard: Must comply with applicable South African Bureau of Standards (SABS) specifications.
• Product Condition: Strictly new and unused. All supplied items must retain a minimum shelf life of six months from the date of delivery.
• Samples: Physical samples may be requested for specification verification. Failure to submit a sample when requested will result in immediate disqualification.

Skills and Compliance Requirements

• Regulatory Licensing: Valid license issued by the South African Health Products Regulatory Authority (SAHPRA) authorizing the manufacture, import, export, or wholesale distribution of medical devices or related packaging.
• Supplier Registration: Active and successfully verified registration on the National Treasury’s Central Suppliers Database (CSD).
• Tax Compliance: Valid tax clearance status or a SARS PIN to enable verification of tax standing.
• Ownership & Transformation: Submission of updated CIPC registration documents and a B-BBEE status level verification certificate or sworn affidavit (for EMEs and QSEs).
• Mandatory Documentation: Completion of all official quotation forms, General Conditions of Contract (GCC), Special Conditions of Contract (SCC), Bidder’s Disclosure form (SBD4), and Preference Points Claim Form (SBD6.1).
• Conflict of Interest: Full written disclosure of any personal or professional relationships between the bidder and any employee of the KwaZulu-Natal Department of Health.

Key Terms and Explanations

• Stripform Bags: Refers to packaging engineered to hold or organize pre-cut tablet/capsule strips (such as blister packs), streamlining hospital pharmacy workflows and inventory control.
• CSD Registration: The Central Suppliers Database is the mandatory national registry for all entities conducting business with the South African public sector. Registration must be current and verified.
• 80/20 Preference Point System: A standard South African procurement evaluation model where 80 points are awarded based on competitive pricing and 20 points are allocated for socio-economic transformation goals. For this tender, full points are granted to companies that are at least 51% owned by Black people.
• SAHPRA License: A regulatory permit required for entities handling medical-related products or packaging, ensuring compliance with national health, safety, and quality standards.
• SBD Forms: Standard Bid Documents mandated by South African government departments. SBD4 covers bidder disclosure and conflict of interest declarations, while SBD6.1 is used to formally claim preference points for designated demographic groups.