Objectives

The primary objective of this quotation is to procure a reliable, cost-effective supply of drinking water containers to support patient care within designated hospital wards. The procurement aims to ensure consistent availability of safe, accessible hydration equipment while adhering to provincial health supply chain regulations and transformation policies.

Scope

The procurement covers the one-off supply and delivery of forty (40) plastic jugs fitted with plastic lids/pitchers. The goods are intended for use in Wards B1, B2, B3, and A5 at Prince Mshiyeni Memorial Hospital. Delivery must be made to the Main Stores facility in Umlazi. Quoted prices must remain firm for a validity period of ninety (90) days, and all delivery costs must be included in the unit price.

Technical Requirements

• Physical Specifications: Jugs must be clear-coloured, manufactured from durable plastic, hold approximately one (1) litre of liquid, and include a secure plastic lid.
• Quality Standards: All items must be brand new, unused, and free from manufacturing defects. Second-hand, refurbished, or expired products are strictly prohibited. Supplied goods must retain a minimum shelf-life or validity of six months upon delivery.
• Packaging & Transport: Goods must be adequately packaged to prevent damage, deterioration, or contamination during transit and storage.
• Sample Evaluation: Bidders must submit a physical sample of the product on the official closing date for technical scrutiny. Failure to provide a sample renders the quotation non-responsive and ineligible for further evaluation.

Skills Requirements

No specialised technical or professional skills are mandated for this goods-only quotation. Instead, bidders must demonstrate strict administrative and regulatory compliance:

• Registration & Verification: Valid Central Supplier Database (CSD) registration with successful verification, updated CIPC business registration documents, and proof of tax compliance (SARS PIN).
• Transformation Documentation: A valid B-BBEE status verification certificate or sworn affidavit (applicable to EMEs and QSEs), plus completion of the SBD 6.1 form to claim preference points based on ≥51% Black ownership.
• Legal & Ethical Declarations: Fully completed SBD 4 (Bidder’s Disclosure) confirming no undisclosed relationships with public officials, no state employment ties, and no history of collusive bidding. Bidders must also accept the General and Special Conditions of Contract.
• Pricing Integrity: Firm pricing only, inclusive of VAT (if registered), with explicit confirmation that prices will not fluctuate due to exchange rates or market conditions during the contract period.

Unusual or Complicated Terms Explained

• 80/20 Preference Point System: A standard South African public procurement evaluation model where 80 points are allocated for competitive pricing and 20 points for socio-economic goals. In this tender, full points are awarded exclusively to enterprises that are at least 51% owned by Black people.
• SBD Forms: Standardised National Treasury bidding documents. SBD 4 mandates full transparency regarding personal or corporate relationships with government employees to prevent conflicts of interest. SBD 6.1 is the mandatory claim form for transformation preference points.
• Cover-Quoting Prohibition: The department employs cross-referencing to detect multiple quotations submitted by linked or related companies for the same bid. Discovery of such practices results in immediate disqualification of all associated offers.
• Prime Interest Rate Penalty: A contractual clause stating that any delay beyond the agreed delivery period will incur daily financial deductions calculated using the prevailing prime interest rate until actual delivery is completed.