Objectives

The primary objective of this tender is to procure and deliver specialized registers that enable accurate, compliant, and auditable tracking of anatomical waste and healthcare risk waste within the hospital’s central storage facilities. The registers support provincial waste management protocols by ensuring consistent documentation of waste generation, handling, and disposal activities.

Scope

The contract covers a once-off supply of twenty (20) units divided into two categories: ten (10) Anatomical Waste Registers and ten (10) Central Storage Area Waste Registers. Delivery must be made to the Prince Mshiyeni Memorial Hospital surgical stores. The quotation remains valid for ninety (90) days, and evaluation follows an 80/20 preferential procurement scoring model (80 points for price, 20 points for specific socio-economic goals).

Technical Requirements

• Dimensions & Format: A3 landscape orientation.
• Covers & Binding: Durable white hardcovers on front and back; red stapled left binding; fully collated finish.
• Paper & Printing: 100 inner leaves per register, 60gsm white paper; single-sided printing in black ink. Page numbers (0001 to 0100) must be printed in red at the top left corner.
• Content Layout: Pre-printed templates must include designated fields for facility and unit names, register numbers, start/end dates, generation details, container barcodes, signatures, dates, Waste Occurrence Document (WOD) numbers, and collection drive information. Dedicated tables must accommodate infectious and sharps waste tracking, along with driver name, signature, and serial/document numbering.
• Samples: Physical samples are mandatory for technical evaluation. Samples must be submitted prior to or on the closing date. Failure to submit a sample results in immediate disqualification.
• Quality & Delivery: Products must be new, unused, and valid for a minimum of six months upon delivery. All transportation and delivery costs must be included in the quoted price.

Skills Requirements

Bidders must demonstrate proven capability in high-volume commercial printing, precise graphic layout design, and durable bookbinding to meet exact dimensional and material specifications. Technical proficiency in producing custom pre-printed compliance forms aligned with healthcare waste tracking standards is essential. Additionally, suppliers must possess strong project management and logistics coordination skills to ensure timely production and delivery of both evaluation samples and the final order. Familiarity with South African public procurement compliance frameworks, including Central Supplier Database (CSD) verification, Broad-Based Black Economic Empowerment (B-BBEE) certification, and Standard Bidding Document (SBD) completion, is required to navigate administrative and mandatory evaluation stages successfully.

Explanation of Unusual or Complicated Terms

• Waste Occurrence Document (WOD) Number: A standardized tracking identifier used in healthcare waste management to log the origin, type, quantity, and movement of hazardous waste from generation to final disposal, ensuring regulatory compliance and chain-of-custody accountability.
• Mandatory Sample Submission: Unlike typical goods tenders, this procurement requires physical product samples for pre-award technical evaluation. This ensures the supplier can accurately replicate the specified printing, binding, and layout requirements before contract execution.
• 80/20 Preference Point System: A South African government procurement scoring model where 80 points are allocated to price competitiveness and 20 points are reserved for specific socio-economic goals, primarily granting full points to enterprises with at least 51% black ownership.