Objectives

The primary objective is to procure and deliver high-precision breathalyzer machines for law enforcement operations by Umdoni Municipality. The tender seeks to secure reliable, legally admissible testing equipment that complies with international evidential standards while fulfilling municipal operational needs.

Scope

The scope covers the complete supply and delivery of X3 breathalyzer units, accompanied by 200 sampling pipes, to Lot 169 Nelson Mandela Road, Umzinto. Bids are evaluated on technical compliance, value for money, execution capability, and adherence to the Preferential Procurement Policy Framework Act (PPPFA). Quotations must remain valid for 120 days. The municipality reserves the right to accept partial bids, reject all submissions, or not appoint a contractor. All deliveries and contractual obligations fall under the Government Procurement General Conditions of Contract (GCC).

Technical Requirements

• Sensor: Electrochemical Dräger Sensor ¼ technology, alcohol-specific, measuring range 0–0.15 g/100 ml blood equivalent. Must trigger an “Over limit” warning beyond range, comply with OIML R126 international standards for evidential devices, and detect residual mouth alcohol when activated.
• Sampling: Automatic activation upon reaching minimum volume (1.2 L), passive sniffing mode for ambient air or unconscious subjects, and manual start capability.
• Operation: Ready-to-use within 6 seconds of power-on; result display in approximately 3 seconds at 0 mg/L and 10 seconds at 0.5 mg/L. Storage/operating temperature range: –20 °C to 60 °C with internal temperature monitoring.
• Display & Alerts: Backlit graphic LCD (128×160 pixels), three-colour LED indicators (red/yellow/green) for pass/warning/fail, and distinct audio tones for system messages and warnings.
• Memory & Data: Internal datalogger storing over 5,000 tests (expandable to 10,000), recording test number, date, and time. Supports external QWERTY keyboard for data entry.
• Power: Four AA alkaline batteries (approximately 1,500 tests per set) with a desktop charging cradle included.
• Physical & Environmental: Dimensions 183 × 87 × 44 mm, weight 400 g (with batteries), IP54 dust and splash resistance, and compliance with EN 60068-2-6 (vibration) and EN 60068-2-29 (shock) standards.
• Calibration: Supports wet gas or dry gas calibration, with an optional absolute pressure sensor for atmospheric compensation.

Skills & Compliance Requirements

No explicit technical certifications are mandated, but bidders must demonstrate proven capability to execute public sector contracts. Mandatory compliance includes:

• Registration on the Central Suppliers Database (CSD) with submission of the official CSD summary report alongside the quotation.
• Valid Tax Clearance Certificate and documented B-BBEE status (verification certificate or sworn affidavit).
• Submission of standard municipal bidding declarations confirming independence from bid-rigging, absence of past supply chain misconduct, and no conflicts of interest with state employees or evaluating authorities.
• Ability to substantiate preference point claims through sworn affidavits for ownership categories and geographic location.

Key Terms & Conditions

Several standard South African public procurement frameworks apply and require bidder understanding:

• PPPFA Preference System: An 80/20 or 90/10 scoring model allocates 80 or 90 points to price and up to 10 points to socio-economic goals. Points are awarded for 100% or 51% Black-owned EME/SME status, and for enterprises located within the municipality, district, or KwaZulu-Natal province.
• Performance Security: Successful bidders must provide a performance guarantee (irrevocable bank guarantee, letter of credit, or certified cheque) within 30 days of contract award to secure履约 obligations.
• Warranty: A 12-month warranty from delivery acceptance or 18 months from shipment, whichever occurs first, covering defects in design, materials, or workmanship. Defective items must be repaired or replaced at the supplier’s cost.
• Penalties & Termination: Delayed delivery incurs daily financial penalties calculated using the current prime interest rate. The municipality may terminate the contract for default, fraud, corruption, or insolvency, and reserves the right to impose procurement bans of up to 10 years for serious misconduct.