Objectives

The primary objective of this tender is to procure and deliver essential electrical maintenance items to the Pomeroy Community Health Centre in KwaZulu-Natal. The procurement ensures uninterrupted clinical and facility operations by securing a compliant supplier capable of providing high-quality, standards-certified electrical components within a defined timeframe.

Scope

The scope covers the supply and delivery of the following goods for facility maintenance:

• Industrial Battery Charger Machine (1 unit)
• Borehole Pumps with LED Control Boxes (5 units)
• 04 Foot Bulbs (10 boxes, 25 per box)
• Cool White PL9 Bulbs (10 boxes, 10 per box)
• Slim Tubes Cool White (20 boxes, 25 per box)
• Insulation Tapes – Black (5), Red (2), White (2) (9 units total)

All items must be delivered to the designated health facility. The quotation validity period is 90 days, and there is no fixed contract duration.

Technical Requirements

Bidders must supply new, unused products that strictly comply with South African National Standards (SANS/SABS) and the detailed specifications provided in the tender annexures. Key technical requirements include:

• Borehole Pumps & Control Boxes: Submersible pumps rated IP68, available in 1.1kW (1.5HP) or 2.2kW (3HP) configurations. Must operate on single-phase 220V–240V, deliver specified flow rates (up to 140 L/min) and heads (up to 177m+), and include LED control boxes featuring dry-run, overload, thermal, and short-circuit protection (IP44–IP65 rated).
• Insulation Tapes: Soft PVC film with rubber-based adhesive, 18–19mm width, 20m length. Must be flame-retardant, withstand temperatures between -10°C and +80°C, and comply with IEC/BS3924 electrical safety standards.
• Lighting Bulbs: PL9 bulbs (9W, G23 base, 4100K–4200K cool white, requiring external magnetic ballasts); 4-foot slim tubes (T8/T5, LED or fluorescent, 11W–24W or 36W, G13 base, cool daylight/daylight output). All lighting must meet SABS quality benchmarks.
• General Conditions: Products must retain a minimum shelf life of six months upon delivery. Quoted prices must be firm and inclusive of all delivery costs. A twelve-month warranty covers defects in design, materials, or workmanship. Expired stock, second-hand items, or non-compliant specifications will result in disqualification.

Skills Requirements

This tender is strictly for the supply and delivery of goods; therefore, no specialized technical installation or engineering skills are mandated. Bidders must instead demonstrate the following operational and administrative capabilities:

• Supply Chain & Logistics Management: Ability to source compliant inventory, coordinate timely delivery to the specified health facility, and package goods to prevent transit damage.
• Regulatory & Administrative Compliance: Valid Central Supplier Database (CSD) registration, active SARS tax clearance, updated CIPC documentation, and a B-BBEE status verification certificate or sworn affidavit. All mandatory returnable forms (SBD 4, SBD 6.1, GCC, SCC) must be accurately completed.
• Financial & Contractual Capacity: Provision of firm pricing, readiness to furnish performance security if awarded, and capability to issue compliant tax invoices meeting National Treasury requirements.

Notable Terms & Clarifications

Preferential Procurement (80/20 System): Evaluation allocates 80 points for price competitiveness and 20 points for specific socio-economic goals. Full preference points are reserved for South African-owned enterprises, supported by a CIPC certificate. This system prioritizes historically disadvantaged ownership structures while maintaining cost efficiency.

Anti-Collusion & Cover-Quoting Prohibition: Bidders must declare independence from competitors. Submitting multiple quotes through affiliated or related entities constitutes cover-quoting, an offence treated as corruption that leads to immediate disqualification and potential ten-year restrictions from public sector contracts.

Delay Penalties: Failure to deliver within the agreed timeframe incurs financial penalties calculated at the current prime interest rate per day of delay. The purchaser retains the right to procure substitute goods or terminate the contract if delays persist.