Objectives

The primary objective of this quotation is to procure a reliable supplier for specialized medical nutrition to combat child malnutrition at Nkandla Hospital. The procuring entity aims to secure a consistent supply of high-energy therapeutic milk designed to facilitate rapid weight gain and clinical recovery in infants and young children aged six months and older who have regained their appetite.

Scope

This is a once-off supply contract covering the delivery of two hundred forty (240) units of F100 Ready-to-Drink (RTD) Therapeutic Milk to Nkandla Hospital in the KwaZulu-Natal province. The scope includes all costs associated with production, packaging, logistics, insurance, and final delivery to the hospital's designated receiving point. The quotation validity period is ninety (90) days, and all quoted prices must remain firm throughout this duration. Evaluation follows a structured five-stage process focusing on administrative compliance, delivery capacity, specification adherence, and a preferential scoring model.

Technical Requirements

• Product Composition: F100 Therapeutic Feed formulated with added vegetable fat, carbohydrates, vitamins, and minerals.
• Nutritional Standard: Must deliver an energy density of 100 kcal per 100 ml.
• Packaging Format: Ready-to-drink (RTD) Tetra Pack, 200 ml per unit, consolidated in cartons of 24 units.
• Quality & Shelf Life: Goods must be brand new, unused, and compliant with relevant South African National Standards (SANS/SABS). Products must retain a minimum shelf life of six months from the date of delivery; expired or second-hand stock is strictly prohibited.
• Delivery & Inspection: All-inclusive delivered pricing to the hospital site. Bidders must state their delivery timeframe. The top three scoring bidders may be required to submit physical samples for independent quality verification.

Skills and Compliance Requirements

• Mandatory Business Documentation: Valid CIPC registration certificate, Central Supplier Database (CSD) summary report, and BBBEE certificate or sworn affidavit. Tax compliance must be verifiable via SARS PIN.
• Required Forms: Fully completed official quotation templates, including Bidder’s Disclosure (SBD 4), Preference Points Claim Form (SBD 6.1), Official Price Page, Specification Annexure, and Evaluation Criteria acknowledgment.
• Contractual & Risk Management: Acceptance of the General Conditions of Contract (GCC), including a twelve-month warranty from delivery, performance security provisions, daily prime interest penalties for late delivery, and strict anti-collusion and conflict-of-interest declarations.

Notes on Specialised Terms

F100 Therapeutic Milk: A clinically prescribed, high-energy medical food specifically engineered for severe acute malnutrition rehabilitation. Unlike standard infant formula, it provides concentrated calories and nutrients to promote rapid catch-up growth in recovering patients.

80/20 Preference Point System: A standard South African public procurement evaluation model where 80 points are awarded for competitive pricing and 20 points for socio-economic transformation goals. In this tender, the full 20 points are allocated exclusively to enterprises owned by youth, requiring documentary proof of ownership and valid identification.