Tender Summary

Objectives

The primary objective is to secure a qualified service provider for the safe removal and replacement of a domestic electric water heater (geyser) at a specified municipal location. The municipality seeks to restore reliable hot water infrastructure while ensuring compliance with public procurement regulations, cost-effectiveness, and transformation mandates.

Scope of Work

• Supply, disconnect, and remove one existing geyser (Kwikot brand or approved equivalent).
• Deliver, install, and commission a compliant replacement geyser.
• Attend a compulsory site meeting to verify installation conditions and coordinate access.
• Complete and submit all financial documentation using the municipality's standardized pricing template.

Technical Requirements

• Strict adherence to minimum technical specifications regarding equipment brand, performance standards, and delivery timelines as detailed in the official tender documentation.
• All bids must be submitted electronically through the municipality's procurement portal; faxed responses will be rejected.
• Quoted prices must remain binding for a minimum of thirty (30) days from the tender closing date.
• Bidders must be successfully registered on the municipal supplier database before contract award can proceed.
• Full compliance with the municipality's General Conditions of Tender, Conditions of Purchase, and relevant supply chain management directives.

Skills Requirements

Although explicit certification criteria are not listed in the notice, effective execution requires:

• Licensed electricians and plumbers trained in the safe isolation, dismantling, and reinstallation of high-capacity water heating units in accordance with national electrical and plumbing standards.
• Project management capability to coordinate site logistics, material delivery, and timely completion within the stipulated delivery period.
• Administrative competence to accurately complete mandatory pricing schedules and navigate electronic procurement submission systems.

Explanation of Key Terms

• 80/20 System: A preferential procurement evaluation model used in South Africa. Eighty percent (80%) of evaluation points are awarded based on price competitiveness, while twenty percent (20%) are allocated to historical performance and specific socio-economic goals, such as Broad-Based Black Economic Empowerment (B-BBEE) classification.
• Kwikot or Equivalent: Kwikot is a recognized manufacturer of electric storage geysers. The term "equivalent" allows bidders to propose alternative brands, provided they match or exceed the required technical specifications, safety ratings, and warranty provisions.
• Returnable Pricing Schedule: A mandatory financial form issued by the buyer. Contractors must fill in this template with their proposed unit and total prices for each line item, enabling standardized comparison during bid evaluation.