Objectives

The primary objective is to secure a reliable supplier capable of delivering high-quality electrical and fitter materials to support routine maintenance and operational job cards across clinics managed by the procuring facility. The aim is to ensure uninterrupted clinical and infrastructure service delivery through the timely provision of standardized hardware components.

Scope

This is a single-delivery quotation for the supply and transportation of specified electrical and general fitter materials to the designated regional hospital. The procurement covers two main categories:

• Electrical Materials: LED tubes, BC and ES globe types, 3kW geyser elements with thermostats, 63A earth leakage units, circuit breakers (20A, 30A, 40A), flood lights (200W and 400W), and 5-foot LED fittings.
• Fitters Materials: Steel cutting and flap discs, gate roller kits, 2.5mm welding rods, butterfly hinges, Q20 spray, hose clamps (15mm, 22mm, 44mm), 100-litre degreaser, assorted steel drill bits, flat washers, and M6/M8 bolt and nut sets.

Quantities are fixed per line item. The contract is awarded on a one-off basis, with quotation validity set at ninety days. All delivery costs must be factored into the quoted price.

Technical Requirements

• All supplied goods must be brand new, unused, and represent the most recent models available.
• Products must meet or exceed the detailed specifications outlined in the annexures, including exact sizes, capacities, and packaging formats.
• Goods must comply with relevant South African National Standards (SANS/SABS) where applicable.
• Expired or second-hand items are strictly prohibited; all materials must have a minimum shelf life of six months upon delivery.
• Pricing must be firm and inclusive of all taxes, duties, and delivery charges to the designated site.
• Suppliers must provide valid tax invoices containing all statutory particulars upon delivery.
• A standard warranty of twelve months post-delivery or eighteen months from shipment (whichever occurs first) applies to all goods.
• Bidders must submit mandatory returnable documents, including updated CIPC registration, B-BBEE status verification or sworn affidavit, Central Supplier Database (CSD) compliance report, and proof of SABS/SANS approval for supplied items.

Skills Requirements

As this is a pure goods supply contract, no specialized professional qualifications or technical certifications are mandated. Suppliers are expected to demonstrate standard commercial capabilities, including inventory management, logistics coordination, timely delivery execution, and full compliance with public sector procurement documentation. Familiarity with standard electrical and mechanical hardware specifications is implicitly required to ensure accurate sourcing and specification compliance.

Notable Terms & Conditions

Three-Stage Peremptory Evaluation: Quotations undergo mandatory sequential screening for administrative compliance, specification adherence, and price/preference scoring. Failure at any stage results in immediate disqualification.

Preference Point System: An 80/20 scoring model applies, allocating eighty points to price and twenty points to specific socio-economic goals. The twenty points target enterprises operating within designated local municipalities, requiring proof of municipal rates or bills to claim.

Anti-Collusion & Cover-Quoting: Strict prohibitions against bid-rigging and multiple company quoting are enforced. Violations may result in contract invalidation and up to a ten-year restriction from public sector procurement.

Delay Penalties & Termination: Late delivery incurs financial penalties calculated using the current prime interest rate per day. Persistent failure allows the purchaser to terminate the contract, procure substitute goods at the supplier’s expense, and claim damages.

Standard Contractual Framework: The agreement is governed by standard General and Special Conditions of Contract, covering confidentiality, inspection rights, force majeure, and dispute resolution through mutual consultation, mediation, or South African courts.