Objectives

The primary objective is to procure and deliver reliable digital thermometers to the General Justice Gizenga Mpanza Hospital for use across various clinical and environmental monitoring wards. The procurement aims to ensure accurate temperature and humidity tracking, maintain patient safety standards, and comply with provincial health department supply chain management regulations, including public procurement legislation and transformation targets.

Scope

The contract is a one-off supply covering:

• 12 units of wall-mounted digital thermometers
• 3,000 units of medical-grade digital thermometers

The supplier is responsible for complete delivery to the hospital's designated wards, bearing all transportation and handling costs. The contract includes a minimum 12-month warranty, compliance with national quality standards, and adherence to a structured five-stage evaluation process. Successful bidders may be required to submit physical samples for independent testing before final contract award.

Technical Requirements

• Wall Digital Thermometers: Temperature range: -50°C to 70°C (accuracy ±0.5°C to ±1.0°C). Humidity range: 10% to 99% RH (accuracy ±2% to ±5% RH). Resolution: 0.1°C and 1% RH. Power: 1 x 1.5V AAA battery or continuous 5V USB. Must feature wall-mounting with a keyhole and flip stand, maximum/minimum memory recording, multifunction LCD/LED display (time, date, alarms), and room comfort indicators.
• Medical Digital Thermometers: Measurement range: 32.0°C to 42°C. Accuracy: ~±0.1°C clinically, ~±0.2°C at extremes. Readout time: 4 to 15 seconds. Must include built-in memory for the last reading, powered by replaceable 1.5V button cells, and feature an audible completion alert.
• General Standards: All items must be brand new, unused, compliant with SABS/SANS/ISO standards, and possess a minimum shelf life of six months upon delivery. Products must meet South African health product regulatory requirements.

Skills and Business Requirements

• Valid Central Supplier Database (CSD) registration with successful verification.
• Current SARS tax clearance certificate.
• B-BBEE status verification certificate or sworn affidavit (for EMEs/QSEs).
• Valid licence issued by the South African Health Products Regulatory Authority (SAHPRA) permitting the manufacture, import, export, or wholesale distribution of medical devices.
• Demonstrated delivery capacity, proven by at least one order confirmation and delivery note from a private or public health facility.
• Ability to comply with preferential procurement scoring and provide documentary proof of ownership structure when required.

Notes on Unusual or Complicated Terms

80/20 Preference Point System: This tender uses a weighted evaluation model where 80 points are awarded for competitive pricing and 20 points for specific transformation goals. The full 20 points are allocated exclusively to companies that are 100% owned by Black Africans. Bidders must submit official CIPC ownership documentation to claim these points; failure to do so results in zero points for this category, though it does not automatically disqualify the bid.

Five-Stage Evaluation & Sample Submission: The procurement follows a strict sequential screening process. Administrative compliance, capacity verification, and specification alignment are assessed first. Only bidders who pass these stages proceed to price/preference scoring. Following scoring, the top three candidates are invited to submit physical samples. If samples fail compliance testing, the next highest-scoring bidders are contacted. If all submitted samples are rejected, the entire procurement process is restarted. This ensures that theoretical compliance translates into verified, functional products before award.